Event Assistant
4 weeks ago
Our client is looking to hire an Event Assistant to add to their team full-time in Chicago The ideal candidate will have strong organizational skills, be tech savvy, demonstrate a high standard of professionalism, and be capable of building relationships across all levels of an organization.
LOCATION: Chicago, IL (Hybrid + Travel)
- Must be local to Chicago
TARGET START DATE: Immediate
JOB TYPE: Direct Hire
What you’ll be doing:
- Manage email and phone communication with internal employees, stakeholders, vendors, hotels, and clients
- Organize, order and prepare all event and meeting materials
- Support in managing lodging, logistics, room blocks, banquet orders, food and beverage for assigned events
- Help schedule, manage timelines, and project manage both external and internal meetings in partnership with the Director
- Facilitate payment of all invoices and assist teams in tracking budgets
- Travel to off-site events as needed
- Create, set-up and monitor event registration sites
- Proof, audit and manage event deliverables, lists, correspondence and more
- Help test and manage content on mobile applications
- Support in other event and meeting duties as required
Qualifications:
- Bachelor's Degree
- 1-2+ years of relevant experience. Events, meetings, or executive assistant experience preferred.
- Well-versed in Excel and is quick to pick up new software and processes
- Proven experience navigating multiple reporting systems
- Preferred experience or knowledge of Zoom and CVent
Who you are:
- You are organized and have excellent time management skills
- You have high attention to detail and have an eye for patterns and inconsistencies
- You possess strong verbal and written communication skills
- You are self-motivated and require minimal direction to get jobs done
TO APPLY:
If you are interested in this position, please apply today (word doc resumes preferred)
Equal Opportunity Employer Minorities/Women/Veterans/Disabled
- Note: Candidates that provide all of the above information will be given priority. We get such a high volume of applications that I can’t reply to everybody, but I do review every application carefully and will get back to you if you look like a good match for my client.
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