Fiscal Administrative Assistant

4 weeks ago

Norristown, United States Montgomery County Pennsylvania Full time

**SUMMARY**:
The Fiscal Administrative Assistant is responsible for a variety of essential functions which support eligibility of services. Position requires professional demeanor and a high level of confidentiality/privacy. Maintains effective working relationships with others across all County government departments and with personnel at all organizational levels.

**ESSENTIAL DUTIES AND RESPONSIBILITIES**:

- Understands the primary functions of the fiscal operations including terminology and fundamentals. Initiates correspondence requiring knowledge of County fiscal procedures and policies. Develops and maintains confidential or complex files. Interprets and advises internal and external customers on departmental or program rules, regulations, and laws;
- Works independently, with mínimal supervision, in accomplishing job responsibilities. Coordinates activities with internal and external customers;
- Communicates with a wide variety of State and County professional and upper level management, as well as professionals representing fields of medicine, education, law enforcement, social services and private industry;
- Furnishes and obtains information from a wide variety of key personnel, communicating instructions on requests involving key agency functions;
- Facilitates processing of non-routine administrative business matters by evaluating information, making independent decisions about the process to be followed and actions to be taken in a wide variety of circumstances;
- Office support work includes typing of all inter-office, intra departmental and other correspondence, filing, and Xeroxing, scanning, mail coordination for the agency. Assumes responsibility for work of a complex, technical and confidential nature, involving high level administration and personnel information;
- Enters, maintains and retrieves information using the computer and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections;
- This position requires suggestions for office improvements, revision of guidelines for performing job responsibilities and acceptance of new work assignments. Works as a team member to promote effective and efficient operations within the department;
- Represents and supports fiscal operations at ongoing and/or time-limited meetings and financial audits;
- Attends workgroups and consortiums as assigned;
- Accepts special assignments which may include participation in planning, organizing and coordinating events and/or other non-routine meetings;
- Facilitates information exchange among the county entities, identification and coordination of activities necessary to fulfill the mission of the organization;
- Responsible for preparing and distributing electronic notices to memberships. Assists in planning activities, locating meeting sites, scheduling participation of various departments and personnel, identifying the sources and resources necessary in completion of the activities and facilitating the distribution of information. Attends all meetings as directed.

**QUALIFICATION REQUIREMENTS**:
**REQUIRED KNOWLEDGE, SKILLS & ABILITIES**:

- Knowledge of office equipment operation, including switchboard, facsimile, computer;
- Knowledge of the maintenance of complex records; and of the major policies and procedures governing assigned programs;
- Knowledge of contemporary office practices and procedures;
- Professional in-person and phone demeanor and information gathering skills, in communication with general public;
- Ability to effectively handle multiple situations; flexible and open to changes in procedures;
- Ability to exercise independent judgment, and to work with a minimum of direct supervision;
- Ability to maintain effective working relationships with others;
- Ability to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions;
- Ability to effectively interface with the general public and professionals in business setting, including emotional individuals, or those with special limitations;
- Ability to work in fast paced environment and to prioritize workload to meet emergent deadlines.

**MINIMUM EXPERIENCE AND TRAINING**:

- High School Diploma or GED and four years of technical clerical office work or an equivalent combination of education and experience in a professional office environment.. Proficiency in Microsoft Word and Excel or equivalent database management software Strong organizational and administrative skills. Keyboard skills of a minimum of 40 correct words per minute. Pennsylvania Residency is a requirement for this position

**PHYSICAL DEMANDS**:

- The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties

  • Fiscal Grant Manager

    4 weeks ago

    Norristown, United States Montgomery County Pennsylvania Full time

    SUMMARY This individual is responsible for the completion and maintenance of general ledgers and financial reporting for the Office of Housing and Community Development. Individual will work under general supervision of the OHCD Fiscal/Budget Director and Fiscal Administrator; however will need to initiate a certain degree of creativity and latitude to...

  • Fiscal Grant Manager

    3 weeks ago

    Norristown, United States Montgomery County Pennsylvania Full time

    SUMMARY This individual is responsible for the completion and maintenance of general ledgers and financial reporting for the Office of Housing and Community Development. Individual will work under general supervision of the OHCD Fiscal/Budget Director and Fiscal Administrator; however will need to initiate a certain degree of creativity and latitude to...

  • Recruiting Administrative Assistant

    1 month ago

    Norristown, United States Wright traffic Control Inc (WTC) Full time

    **Recruiting Administrative Assistant** The WTC Recruiting/Administrative Assistant provides support to the units Area Manager and support staff. The Recruiting/Administrative Assistant collaborates with the Area Manager to proactively identify hiring needs as well as assist and support with the day-to-day operations. The Recruiting Admin Assistant reports...

  • Recruiting Administrative Assistant

    3 weeks ago

    Norristown, United States Wright traffic Control Inc (WTC) Full time

    Recruiting Administrative Assistant The WTC Recruiting/Administrative Assistant provides support to the units Area Manager and support staff. The Recruiting/Administrative Assistant collaborates with the Area Manager to proactively identify hiring needs as well as assist and support with the day-to-day operations. The Recruiting Admin Assistant reports to...

  • Recruiting Administrative Assistant

    1 month ago

    Norristown, United States Wright traffic Control Inc (WTC) Full time

    Job DescriptionJob Description Recruiting Administrative AssistantThe WTC Recruiting/Administrative Assistant provides support to the units Area Manager and support staff. The Recruiting/Administrative Assistant collaborates with the Area Manager to proactively identify hiring needs as well as assist and support with the day-to-day operations. The Recruiting...

  • Administrative Assistant

    2 weeks ago

    Norristown, United States IAT Insurance Group Full time

    IAT Insurance Group has an immediate opening for a full-time Administrative Assistant in our Norristown, Pennsylvania location. This role works a hybrid schedule from our office. The hybrid schedule requires working in the office with colleagues and other disciplines Monday through Wednesday, with the option of working Thursday and Friday remotely,...

  • Administrative Assistant

    2 weeks ago

    Norristown, United States IAT Insurance Group Full time

    **Description** IAT Insurance Group has an immediate opening for a full-time Administrative Assistant in our Norristown, Pennsylvania location. This role works a hybrid schedule from our office. The hybrid schedule requires working in the office with colleagues and other disciplines Monday through Wednesday, with the option of working Thursday and Friday...

  • Administrative Assistant

    2 months ago

    Norristown, United States Montgomery County Pennsylvania Full time

    **SUMMARY**: - The Administrative Assistant provides administrative support to the Human Resources Department, reporting directly to both the Assistant Director of Human Resources and the Chief Human Resources Officer. **ESSENTIAL DUTIES AND RESPONSIBILITIES**: - Act as the primary point of contact for the CHRO, Director of HR, and multiple County...

  • Receptionist/administrative Assistant

    3 weeks ago

    Norristown, United States O'Donnell Metal Fabricators, Inc. Full time

    Are you looking for a rewarding career in a fast-paced and dynamic environment? If you are a friendly, organized and reliable person who enjoys interacting with people and providing excellent customer service, then you might be the perfect fit for our team! Join the team at O’Donnell Metal Fabricators Inc.! **We live our values**, **Cultivate** personal...

  • Receptionist/Administrative Assistant

    4 weeks ago

    Norristown, United States O'Donnell Metal Fabricators, Inc. Full time

    Job DescriptionJob DescriptionAre you looking for a rewarding career in a fast-paced and dynamic environment? If you are a friendly, organized and reliable person who enjoys interacting with people and providing excellent customer service, then you might be the perfect fit for our team! Join the team at O’Donnell Metal Fabricators Inc.! We live our values,...

  • Receptionist/Administrative Assistant

    3 weeks ago

    Norristown, United States O'Donnell Metal Fabricators, Inc. Full time

    Job DescriptionJob DescriptionAre you looking for a rewarding career in a fast-paced and dynamic environment? If you are a friendly, organized and reliable person who enjoys interacting with people and providing excellent customer service, then you might be the perfect fit for our team! Join the team at O’Donnell Metal Fabricators Inc.! We live our values,...

  • Accounting Tech III

    3 weeks ago

    Norristown, United States Montgomery County Pennsylvania Full time

    SUMMARY This position is responsible for the day-to-day processing of the department's payroll, accounts payable and receivable, invoices, and other financial records. Primary duties include tracking accounts, evaluating bookkeeping procedures, tracking, and processing State and Federal grants to ensure accuracy of financial records. ESSENTIAL DUTIES AND...

  • Accounting Tech III

    4 weeks ago

    Norristown, United States Montgomery County Pennsylvania Full time

    SUMMARY This position is responsible for the day-to-day processing of the department's payroll, accounts payable and receivable, invoices, and other financial records. Primary duties include tracking accounts, evaluating bookkeeping procedures, tracking, and processing State and Federal grants to ensure accuracy of financial records. ESSENTIAL DUTIES AND...

  • Accounting Tech III

    4 weeks ago

    Norristown, United States Montgomery County Pennsylvania Full time

    SUMMARY This position is responsible for the day-to-day processing of the department's payroll, accounts payable and receivable, invoices, and other financial records. Primary duties include tracking accounts, evaluating bookkeeping procedures, tracking, and processing State and Federal grants to ensure accuracy of financial...

  • Accounting Tech III

    3 weeks ago

    Norristown, United States Montgomery County Pennsylvania Full time

    SUMMARY This position is responsible for the day-to-day processing of the department's payroll, accounts payable and receivable, invoices, and other financial records. Primary duties include tracking accounts, evaluating bookkeeping procedures, tracking, and processing State and Federal grants to ensure accuracy of financial...

  • Office Support Person VI

    4 weeks ago

    Norristown, United States Montgomery County, PA Full time

    This Office Support Person serves as an administrative assistant for the District Attorney and First Assistant District Attorney. This individual is tasked with welcoming visitors to the Office and ensuring that employee access to the District Attorney and First Assistant District Attorney is conducted in an organized and efficient manner. He or she must...

  • Office Support Person VI

    3 weeks ago

    Norristown, United States Montgomery County, PA Full time

    This Office Support Person serves as an administrative assistant for the District Attorney and First Assistant District Attorney. This individual is tasked with welcoming visitors to the Office and ensuring that employee access to the District Attorney and First Assistant District Attorney is conducted in an organized and efficient manner. He or she must...

  • Intake Specialist

    4 weeks ago

    Norristown, United States Resources For Human Development Full time

    Job title Intake Specialist Reports to Clinical Supervisor Position SummaryThe Intake Coordinator provides oversight of the Admissions Process for mental health or substance abuse services. Provides services in a responsive and respectful manner with sensitivity to presenting issues. Strives to educate participants of services offered and available treatment...

  • Operations Administrator

    4 weeks ago

    Norristown, United States Montgomery County MD Full time

    Assists the Executive and Deputy Director in the orderly operation of the Youth Center. Coordinates and supervises all aspects of the Food Service, Maintenance, Office Support and Educational Divisions. Responsible for the physical plant of the Youth Center, ensuring that the building is in full conformity with applicable federal, state and local statutes,...

  • Operations Administrator

    3 weeks ago

    Norristown, United States Montgomery County MD Full time

    Assists the Executive and Deputy Director in the orderly operation of the Youth Center. Coordinates and supervises all aspects of the Food Service, Maintenance, Office Support and Educational Divisions. Responsible for the physical plant of the Youth Center, ensuring that the building is in full conformity with applicable federal, state and local statutes,...