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Administrative Assistant
3 days ago
Job Title: ADMINISTRATIVE ASSISTANT
**EXEMPT**: NO
**LOCATION**:
**DIVISION: HOURS: 8:00am - 5:00pm**
**REPORTS TO: Branch Manager**
**DAYS: Monday - Friday**
**Summary**:This position is primarily responsible for the professional and efficient management of high volume work orders and purchase orders. In addition, managing telephone calls, messages and a variety of administrative duties that support Branch Managers and Account Managers.
**_Essential duties and responsibilities include the following:_**
- Reports directly to Branch Manager and has support responsibility to all functional directors, managers, supervisors and field personnel.
- Analyzes, identifies, and communicates information regarding purchase orders utilizing out-of-network vendors; identifies, researches, and resolves problems relating to purchasing issues to Branch Manager.
- Receive, audit and process all enhancement, irrigation and maintenance daily billing.
- Reviewing service work orders to answer requests for status (i.e. client service request inquiries and branch internal enhancement billing)
- Photocopying, scanning, and faxing (i.e. work orders, timesheets, site maps)
- Organizing meetings and appointments for the division (i.e. division meetings, division safety events).
- Track and develop reports to identify progress of enhancement and irrigation billing for the division.
- Develop departmental communications; maintain and update departmental internal work order system, files, and database; contribute to and support departmental in all necessary tasks.
- Plans and prioritizes workload to meet all deadlines.
- Assists division with special projects as directed.
- Other duties may be assigned.
**_
Minimum Requirements_**:
- Two years' experience working with Microsoft Office
- Strong customer service orientation and exceptional communication skills
- Good verbal and written communication skills
- Ability to maintain confidentiality and exercise extreme discretion
- Excellent problem solving/judgment skills, and high level of attention to detail
- and accuracy.
- Strong organizational skills, and the ability to work under pressure
- Ability to handle and prioritize multiple tasks and meet all deadlines.
- Oracle/JDE1 Knowledge experience.
- Bilingual (English & Spanish) a plus.
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