Administrative Assistant for Athletics
4 weeks ago
To assist Ticketing, Media Production, and other athletic departments as necessary in daily operations and administrative tasks under the supervision of the Office Manager by performing the following duties.
Essential
**Responsibilities**:
Other duties may be assigned.
- Serve as the front desk receptionist for the various athletic departments on the box office side of the Events Center by greeting visitors to the office, answering phone calls, and providing information and materials.
- Assists department heads in various administrative tasks and assists with special projects as necessary.
- Assist in the hiring and scheduling of student workers and event staffing.
- Assist in the processing, management, and documentation of department purchases.
- Assist in the processing and reconciliation of department credit card statements.
- Assist with season ticket renewal efforts.
- Reach out and manage relationships with local groups.
- Assist in all aspects of the order entry and payment process for ticket purchases.
- Process and distributes incoming mail for the staff.
- Answers and screens Department’s telephone calls.
- Make copies of correspondence or other printed materials.
- Assist the compliance office and athletics department in monitoring NCAA rules and procedures as advised in ongoing training sessions, and one-on-one compliance education.
- Understand and agree to abide by the mission of CBU and the CBU Athletics Department.
Supervisory Responsibilities
This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.
Other Knowledge Skills and Abilities
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
- A thorough knowledge of: Business English and arithmetic; general office methods, procedures, and practices.
- Ability to read and write at a level appropriate to the duties of the position.
- Ability to make administrative/procedural decisions and judgments.
- Ability to plan, develop, and coordinate multiple projects.
- Ability to gather data, compile information, and prepare reports.
- Ability to maintain confidentiality.
- Excellent telephone courtesy, knowledge, and experience.
- Ability to create, compose and edit written materials.
- Ability to investigate and analyze information and draw conclusions.
- Strong organizational skills and detail-oriented.
- Ability to relate positively and effectively with a diverse faculty, staff, and student body.
- Ability to develop and maintain recordkeeping systems and procedures.
Education and/or Experience
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Posting Detail Information
**Open Date**
**Open Until Filled**
**Special Instructions to Applicants**
**Nondiscrimination Statement**
State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.
**Quick Link to Posting
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