Current jobs related to Interim Executive Administrative Assistant - Riverside - Riverside Community College District

  • Executive Assistant

    3 days ago

    Riverside, United States Ultimate Staffing Services Full time

    Job DescriptionJob DescriptionExecutive Administrative AssistantA Bel Air Company is seeking an experienced, well-organized Executive Administrative Assistant to provide support for two of our Executives.Duties and ResponsibilitiesProviding administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the...

  • Executive Assistant

    2 weeks ago

    Riverside, United States WelbeHealth Full time

    Job DescriptionJob DescriptionAt WelbeHealth, we serve our communities' most vulnerable seniors through shared intention, pioneering spirit, and courage to love. These core values and our participant focus lead the way no matter what.The WelbeHealth Executive Assistant provides key administrative coordination and logistics support to the team of...

  • Executive Assistant

    2 weeks ago

    Riverside, United States Locke Your Loan Full time

    Job DescriptionJob DescriptionAre you an excellent planner and organizer? We’re hiring an executive assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal...

  • Administrative Assistant

    1 month ago

    Riverside, United States Hot Topic, Inc. Full time $20 - $22

    Are you a superhero at assisting others and adding tons of value to a growing team? We are looking for a Distribution Administrator to join our team! In this role you will reconcile and processes various DC production needs, coordinate safety initiatives, monitor and processes payroll, and support various other teams.WHAT YOU'LL DO:Run daily payroll,...

  • Tax Administrative Assistant

    1 month ago

    Riverside, United States Eadie and Payne, LLP Full time $51,840 - $55,680

    Job DescriptionJob DescriptionThe Tax Administrative Assistant will play a pivotal role in supporting our tax department by streamlining administrative processes and ensuring the smooth execution of tax-related tasks. This role demands a highly organized individual with exceptional attention to detail, strong multitasking abilities, and the capability to...

  • Executive Assistant

    1 week ago

    Riverside, California, United States Staffmark Full time

    Are you looking for a challenging opportunity to advance your career in a dynamic and fast-paced environment? Staffmark is seeking an experienced Office Manager to join our team in a key leadership role. As a seasoned professional with a strong background in finance and administration, you will be responsible for overseeing the day-to-day operations of our...

  • Administrative assistant

    6 days ago

    Riverside, United States Randstad Full time

    Are you ready to advance your career with one of the oldest and largest financial institutions in the U.S.? Our client, a prestigious Fortune 500 Financial Services Company, is seeking a meticulous and dynamic Administrative Assistant to join their Riverside team. If you're a detail-oriented professional who excels at juggling multiple priorities and...

  • Executive Assistant/Project Manager

    1 month ago

    Riverside, United States Kingdom One Full time

    Job DescriptionJob DescriptionKingdom One is looking for the next awesome Project Management/Executive Assistant to join our team. Kingdom One is a rapidly growing non-profit organization. This work will be like nothing you’ve ever done before! We exist to help build courageous, effective, and healthy ministries.You’ll get to share your God-given...

  • Project Manager/Executive Assistant

    1 month ago

    Riverside, United States Kingdom One Full time

    Job DescriptionJob DescriptionKingdom One is looking for the next awesome Project Management/Executive Assistant to join our team. Kingdom One is a rapidly growing non-profit organization. This work will be like nothing you’ve ever done before! We exist to help build courageous, effective, and healthy ministries.You’ll get to share your God-given...

  • Administrative Assistant

    2 days ago

    Riverside, California, United States Riverside County Office of Education Full time

    Special Education SecretaryWe are seeking a highly organized and detail-oriented Special Education Secretary to join our team at the Riverside County Office of Education. As a key member of our student programs and services team, you will provide administrative support to our special education programs, ensuring the smooth operation of our services.Key...

  • Executive Director

    2 weeks ago

    Riverside, United States Raincross at Riverside Full time

    Job DescriptionJob DescriptionIntegral Senior Living, proudly part of the Discovery Senior Living family of operating companies, manages care and lifestyle-focused senior living communities. Our company, which was built on our “Culture Keepers,” employees thousands of vital Team Members and is committed to providing a positive work environment and...

  • Purchasing Administrative Assistant

    1 month ago

    Riverside, United States Gothic Landscape, Inc. Full time

    Job DescriptionJob DescriptionCultivate Your Potential with a Great Career at Gothic Landscape!We are looking for a service-oriented and results driven Administrative Assistant for our Purchasing Department. *This is an entry level position.At Gothic Landscape, we are about delivering extraordinary customer service, building authentic, relationships not only...

  • Bilingual Administrative Assistant

    4 weeks ago

    Riverside, United States Heritage Dumpster Solutions Part time $16,000 - $52,000

    Job DescriptionJob DescriptionWe are looking for a Bilingual Administrative Assistant to join our team!Qualifications•Cooperative and supportive•Able to respond to both verbal and written presentations•Good communication abilities•Able to use Windows or Mac based computer systems and mobile applications proficiently•High school diploma or G.E.D•A...

  • Administrative Assistant for IPE-LRC

    3 weeks ago

    Riverside, United States California Baptist University Full time

    The administrative assistant provides support to the College of Nursing and the IPE-LRC department. Assists with the coordination and implementation of events. Serves as digital content manager and creates communication graphics. Essential Duties and Administrative Assistant, Administrative, Social Media, Digital Content, Assistant

  • Executive Director of Operations

    2 weeks ago

    Riverside, California, United States Riverside Community College District Full time

    Job SummaryRiverside Community College District seeks a highly skilled and experienced Executive Director of Operations to serve as the chief advisor and aide to the Chancellor. This key leadership role will oversee day-to-day operations, including budget, staffing, and operating procedures, while providing strategic guidance and support to the...

  • Legal Administrative Assistant

    3 weeks ago

    Riverside, California, United States THE MELLOR LAW FIRM Full time

    Job OverviewPosition: Legal Administrative AssistantFirm: The Mellor Law FirmWe are seeking a dedicated and detail-oriented Legal Administrative Assistant for our reputable firm specializing in real estate, construction, and business litigation. The ideal candidate will be a proactive individual with a solid background in legal documentation, including...

  • Executive Support Specialist

    2 weeks ago

    Riverside, California, United States Locke Your Loan Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Executive Support Specialist to provide administrative support to our team lead and contribute to the success of our organization.Key ResponsibilitiesAct as the primary point of contact for the high-level executive, handling incoming information and reporting to the executive.Manage complex...

  • Executive Officer to the Chancellor

    3 weeks ago

    Riverside, California, United States Riverside Community College District Full time

    Position Title: Executive Officer to the Chancellor - Riverside Community College DistrictDepartment: Chancellor's OfficePosition Type: Classified Management/SupervisorEmployment Type: Full-TimePosition Length: 12-monthSalary Range: Grade ABSalary Amount: $192,334 - $234,161Salary Type: AnnualBasic Function: Under the guidance of the Chancellor, acts as the...

  • Administrative Assistant

    2 months ago

    Riverside, United States Fawkes IDM Full time

    Job DescriptionJob DescriptionResponsibilities:Edit and proofread routine law office correspondence and legal case matters.Organize and prioritize numerous tasks and complete them under time constraints.Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients,...

  • Administrative Assistant

    3 weeks ago

    Riverside, United States Fawkes IDM Full time

    Responsibilities: Edit and proofread routine law office correspondence and legal case matters. Organize and prioritize numerous tasks and complete them under time constraints. Professional and positive interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff and provide...

Interim Executive Administrative Assistant

4 months ago

Riverside, United States Riverside Community College District Full time

BASIC FUNCTION:

- Under the supervision of the area administrator, performs skilled secretarial and clerical duties typically for Vice Chancellors or Presidents.
- PROVIDES WORK OR LEAD DIRECTION TO:

- Short-Term employee(s), Work Study student(s) and other support staff as directed.- Education:
- EDUCATION:

- Graduation from high school, or GED equivalent, and completion of 60 semester or 90 quarter units of college coursework from an accredited institution which include completion of business courses related to the position is required. Additional qualifying experience working for executive level administrators may qualify for the required education on a year for year basis with one year of full time experience equaling 30 semester units of college.- Experience:
- EXPERIENCE:

- At least seven years of varied secretarial experience, which includes four years working for executive level administrators. Secretarial experience in a community college or other educational office environment is preferred.
- KNOWLEDGE OF:

- Microsoft Office software package (Word, Excel, Access, Power Point); Galaxy, Datatel; modern office practices and equipment.
- ABILITY TO:

- Operate modern office equipment, including, but not limited to, calculator, scanners, copiers, fax machines, telephone, smart phones, tablets, computers; take dictation or use Fastnotes as necessary; spell correctly; communicate, using good English, orally and in writing; compose correspondence independently; keyboard at a speed of not less than 50 net words per minute; index and file; interpret and explain policies and procedures; deal effectively with public officials; establish and maintain an effective working relationship with others.- Licenses/Certifications:
- LICENSES/CERTIFICATIONS:

- None- Other:
- COMMITMENT TO DIVERSITY:
- CONTACTS:

- May include students, staff, faculty, administrators, vendors, general public, conference facilities, business leaders, public officials.
- WORKING CONDITIONS:

- Normal office environment.- Duties and Responsibilities:
- REPRESENTATIVE DUTIES:

- 1. Schedules, arranges and confirms appointments, meetings and conferences and maintains administrator's calendar; arranges travel accommodations.
- 2. Greets visitors and answers and directs telephone, screening calls and visitors to the appropriate office; provides information and answers complex questions from students, staff and the general public regarding District/college programs, policies and procedures.
- 3. May assist with preparations for a variety of campus/district activities including convocation, academic achievement ceremonies, receptions, luncheons, mixers, special events and banquets.
- 4. Conducts tracking of monthly department staff attendance reports and student/hourly worker timesheets as directed.
- 5. Composes correspondence, independently, on a va1iety of matters; develops, or prepares, letters, memoranda, forms, proposals, organizational charts, and/or minutes, which could be material of a confidential nature, from handwritten drafts, notes or oral instruction;
- 6. Provides skilled secretarial work, technical and support to the administrator with mínimal direction; maintains updated knowledge of District policies and procedures.
- 7. Maintains department/program files and researches and assembles information as needed.
- 8. Performs a wide variety of data entry information utilizing specific data formats and various software;
- checks and reviews data for completeness and conformance with established processes and procedures.
- 9. Prepares, receives, reviews, checks formatting and submits Board reports.
- 10. Researches and prepares a variety of reports, including narrative and statistical, as directed by administrator.
- 11. May assist in developing a variety of surveys and compiling the results.
- 12. May acquire vendor quotes for capital outlay projects and provides recommendations regarding vendor selection; orders, inventories, stores and issues department/program office supplies.
- 13. If applicable, maintains the internal website for the department including uploading content and updating electronic forms for District use.
- 14. Maintains a variety of complex files, budget records and other fiscal records.
- 15. Monitors budget, reserving funds for unexpected office needs and campus/office emergencies; maintains
- internal records to check against Galaxy; discussed discrepancies between the two with office staff;
- keeps administrator apprised of discrepancies.
- 16. Operates and maintains a variety of office equipment.
- 18. Tracks and verifies invoices; prepares requisitions using District's software package.
- 19. Participates in District-provided in-service training programs.
- 20. Maintains a friendly, supportive atmosphere for students, staff, faculty, and the public.
- 21. Performs other duties, related to the position, as assigned.- Duties and Responsibilities - Continued:
- Duties and Responsibilities: - Continued- Co