Department Administrator

4 weeks ago

New Brunswick, United States Rutgers University Full time

**Position Details**:

- Position Information**Recruitment/Posting Title**
- Department Administrator**Job Category**
- URA-AFT Administrative**Department**
- Risk Management & Insurance**Overview**
- Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. **Rutgers’ commitment to its employees** includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

**University Finance and Administration (**UFA**)** advances Rutgers’ strategic priorities through the management of all central financial, administrative, and student information systems and processes. We provide essential support and guidance to the Rutgers community, enabling informed decision-making that drives our academic, health, and research excellence. Committed to **UFA’s guiding principles and core values**, we offer opportunities for professional growth while contributing to the long-term strategic advancement of our division and the university.

**Risk Management & Insurance** oversees universitywide risk and insurance matters, including assessing potential risks, procuring commercial insurance, and managing self-insurance programs. We provide expertise in areas such as student health insurance, injury and property damage reporting, automobile insurance, certificate requirements, waivers, contract review, student activities, and international travel.

**Posting Summary**
- Rutgers, The State University of New Jersey, is seeking a responsible and experienced Department Administrator for the Department of Risk Management & Insurance. Reporting to the Manager - Contracts & Claims, this role encompasses a broad spectrum of administrative responsibilities.
- Among the key duties of this position are the following:

- Provides confidential, professional administrative and organizational support to management staff
- Handles financial records, processing bills, invoices, and expense reports
- Manages the transfer and recording of departmental funds and ensures expenditures align with allocations.
- Undertakes general administrative tasks, including personnel support.
- Manages schedules, events, and travel arrangements, as well as drafting correspondence and maintaining records.
- Supports the Executive Director with various tasks and executing special projects.
- Oversees office operations, including space management, equipment, and supplies, while facilitating maintenance and service requests.
- Identifies and implements operational enhancements
- Serves as the primary liaison with administrative units and vendors.
- Screening visitors and calls, interprets policies and procedures.
- Represents the department on committees or work groups.

**Position Status**
- Full Time**Hours Per Week**

**Daily Work Shift**

**Work Arrangement**

**FLSA**
- Nonexempt**Grade**
- 05**Position Salary**

**Annual Minimum Salary**
- 63518.000**Annual Mid Range Salary**
- 79089.000**Annual Maximum Salary**
- 94659.000**Standard Hours**
- 37.50**Union Description**
- URA-AFT Administrative**Payroll Designation**
- PeopleSoft**Benefits**

**Seniority Unit**

**Terms of Appointment**
- Staff - 12 month**Position Pension Eligibility**
- ABP- Qualifications**Minimum Education and Experience**
- Requires a bachelor’s degree in a related field, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of office administration, organization, coordination, facilitation, bookkeeping, and/or report writing principles and practices.
- A minimum of 2 years relevant experience in an administrative function.

**Certifications/Licenses**

**Required Knowledge, Skills, and Abilities**
- Must possess excellent interpersonal skills; written and oral communication skills; problem solving skills; and organizational skills.
- Must possess the ability to attend to multiple concurrent tasks.

**Preferred Qualifications**
- Knowledge of Rutgers University policies, procedures, and organizational structure preferred.
- Knowledge of the Rutgers procurement and HR/Payroll systems preferred.

**Equipment Utilized**

**Physical Demands and Work Environment**

**Special Conditions**
- Posting Details**Posting Number**
- 24ST0777**Posting Open Date**
- 04/11/2024**Special Instructions to Applicants**

**Regional Campus**
- Rutgers University-New Brunswick**Home Location Campus**
- Off Campus**City**
- Piscataway**State**
- NJ**Location Details**
- Pre-employment Screenings- All offers of employment are contingent upon successful completion of all pre-employment screenings.- Immunization Requirements

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