Human Resources Administrator/assistant

3 weeks ago


Van Nuys, United States Tecta America Full time

The HR Administrator/Assistant works within the operating unit to provide day-to-day support to HR and safety. The Administrator/Assistant carries out responsibilities in the following functional areas: HR/payroll administrative support, safety, compliance, policies and procedures and employee records/files.

**Job Functions**:
HR/PAYROLL SUPPORT
- Handle new hire orientation, including preparing and processing all required paperwork;
- Coordinate pre-employment background, drug, and fit-for-duty exams and monitor all results;
- Maintain employee and department files, both hard copy and electronic**;**:

- Maintain a separate filing system for I-9 documents, ensuring accuracy in completion
- Assist payroll processor with payroll audits;
- Support HR and payroll with special projects as needed;
SAFETY SUPPORT
- Manage safety paperwork for new hires;
- Add/remove drivers as necessary from the authorized drivers list;
- Review DMV notices in the driver monitoring system.
- Review/respond to “How’s my driving?” complaints;
- Manage company’s Department of Transportation (DOT) compliance including tracking required annual physical evaluations;
GENERAL ADMINISTRATIVE SUPPORT
- Process new badge requests and renewal badging as required for various projects;
- Administer third-party prequalification management software;
- Update insurance documentation as required by annual compliance;
- Assist in completing project prequalification questionnaires;
- Assist with auto claims processing including reporting incidents to insurance carriers, communicating with body shops, and following up with local police when applicable.

**Requirements**:

- One-two years’ experience in HR or safety field;
- Strong organizational skills and detail oriented;
- The ability to maintain confidentiality;
- Effective verbal and written communication skills;
- Excellent interpersonal skills;
- Computer literacy with strong working knowledge of Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
- Bilingual in Spanish a plus

Tecta offers a comprehensive benefits package including medical, dental, vision, 401(k) with company match, paid time off, paid holidays, etc.

Equal opportunity employer-disability/vet

Pay: $50,000.00 - $60,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Microsoft Office: 2 years (preferred)

Ability to Commute:

- Van Nuys, CA 91405 (preferred)

Work Location: In person



  • Van Nuys, California, United States Tecta America Full time

    Description Position Summary: The HR Administrator/Assistant works within the operating unit to provide day-to-day support to HR and safety. The Administrator/Assistant carries out responsibilities in the following functional areas: HR/payroll administrative support, safety, compliance, policies and procedures and employee records/files. Job Functions:...


  • Van Nuys, United States Munchkin Full time

    Who We Are: WHY Brands Inc., a parent company of MunchkinandCurio Home Goods, focuses on creating, incubating, and growing the next generation of consumer lifestyle brands. Founded in 1990, Munchkin is the leading consumer product company and most loved baby lifestyle brand behind the innovative gear and products for children, mothers and caregivers....


  • Van Nuys, United States Munchkin Full time

    Who We Are: WHY Brands Inc., a parent company of MunchkinandCurio Home Goods, focuses on creating, incubating, and growing the next generation of consumer lifestyle brands. Founded in 1990, Munchkin is the leading consumer product company and most loved baby lifestyle brand behind the innovative gear and products for children, mothers and caregivers....


  • Van Nuys, United States Munchkin Full time

    Who We Are: WHY Brands Inc., a parent company of MunchkinandCurio Home Goods, focuses on creating, incubating, and growing the next generation of consumer lifestyle brands. Founded in 1990, Munchkin is the leading consumer product company and most loved baby lifestyle brand behind the innovative gear and products for children, mothers and caregivers....


  • Van Nuys, United States illi Commercial Real Estate Full time

    Position Summary The Human Resources-Office Manager is a dual-role involving full spectrum human resources and office management responsibilities. This role is responsible for performing HR-related duties on a professional level in the following HR functional areas: timecard and payroll reporting and processing, benefits administration, employee relations,...


  • Van Nuys, United States illi Commercial Real Estate Full time

    Position Summary The Human Resources-Office Manager is a dual-role involving full spectrum human resources and office management responsibilities. This role is responsible for performing HR-related duties on a professional level in the following HR functional areas: timecard and payroll reporting and processing, benefits administration, employee relations,...


  • Van Nuys, United States StandardAero Full time

    **Build an Aviation Career You're Proud Of** **HR Manager - Van Nuys, California (On Site)** StandardAero has an exciting opportunity for a strategic Human Resources Leader to join one of the largest independent aviation service businesses in the world. The Company is a global organization with ~7000 employees working out of facilities strategically...


  • Van Nuys, United States Up North Aero Full time

    Position Summary 100% On-site position, Monday-Friday The HRBP reports to the Human Resources Director and is responsible for performing HR-related duties on a professional level and working closely with employees. This position is responsible for aligning business objectives with employees and management in designated business units. In addition to...


  • Van Nuys, United States Kelly Full time

    At Kelly® Professional & Industrial, we’re passionate about helping you find a job that works for you. How about this one? We’re seeking an Administrative Assistant to work at Apria, a leading US provider of home healthcare equipment in Van Nuys, CA. With us, it’s all about finding the job that’s just right. Why should you consider a position...


  • Van Nuys, United States Kelly Full time

    At Kelly® Professional & Industrial, we’re passionate about helping you find a job that works for you. How about this one? We’re seeking an Administrative Assistant to work at Apria, a leading US provider of home healthcare equipment in Van Nuys, CA. With us, it’s all about finding the job that’s just right. Why should you consider a position...


  • Van Nuys, United States Team Solutions MNS Group Company LLC Full time

    **Key Responsibilities**: - Provide comprehensive administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements. - Oversee billing processes, including generating invoices, tracking payments, and assist with AR and AP functions. - Prepare detailed and accurate reports using Excel, including data analysis,...


  • Van Nuys, United States MV Transportation Full time

    Overview: If you reside in California, please see our California Applicant Privacy Policy for more information about our data handling practices and your data rights. **Responsibilities**: MV Transportation is seeking an experienced **Administrative Assistant**. The Administrative Assistant is responsible for accomplishing day to day administrative tasks in...


  • Van Nuys, United States Southern California Orthopedic Institute Full time

    The role of the Administrative Assistant is to provide administrative support for all physician teams as is needed - Primary Responsibilities* 1. Establishes oneself as the role model for teamwork, professionalism and cooperation/support for the physician team and other members of SCOI. 2. Acts in a manner that is supportive of SCOI policies and mission. 3....


  • Van Nuys, United States Weiss Family Properties Full time

    Busy Property management located in the San Fernando Valley (Weiss Family Properties, LLC) is currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing...


  • Van Nuys, United States Canoga Electric Supply Full time

    Job description **Responsibilities**: - Greet and welcome visitors in a professional and friendly manner - Answer and direct phone calls, take messages, and provide information to callers - Maintain a clean and organized reception area - Schedule appointments and manage calendars - Assist with administrative tasks such as filing, photocopying, and data...


  • Van Nuys, United States LA Apartments Full time

    Job description Key Responsibilities - Website Management: Regularly update and maintain the property management website with current information, including property details, unit availability, and company announcements. - Unit Listings: Manage and update ongoing unit listings across various platforms, ensuring all information is accurate and up-to-date. -...


  • Van Nuys, United States Los Angeles Movers Full time

    **Duties**: - Maintain and organize physical and digital filing systems - Provide clerical support such as data entry, copying, and scanning documents - Assist with human resources tasks including onboarding new employees and maintaining personnel records - Manage payroll processes and ensure accurate and timely payments - Answer phones, direct calls, take...


  • Van Nuys, United States LoanMart Full time

    **WHAT WE DO**:LoanMart provides fast, professional assistance to financially stressed or credit-challenged segment of borrowers. Our place in the community was built over twenty years, growing from a family-owned single-store front in Van Nuys into the largest auto title lender in California. **ABOUT THE POSITION**:The administrative assistant performs a...


  • Van Nuys, CA, United States Kelly Full time

    At Kelly® Professional & Industrial, we’re passionate about helping you find a job that works for you. How about this one? We’re seeking an Administrative Assistant to work at Apria, a leading US provider of home healthcare equipment in Van Nuys, CA. With us, it’s all about finding the job that’s just right. Why should you consider a position...


  • Van Nuys, CA, United States Kelly Full time

    At Kelly® Professional & Industrial, we’re passionate about helping you find a job that works for you. How about this one? We’re seeking an Administrative Assistant to work at Apria, a leading US provider of home healthcare equipment in Van Nuys, CA. With us, it’s all about finding the job that’s just right. Why should you consider a position...