Human Resources Administrator/Assistant

2 weeks ago


Van Nuys, California, United States Tecta America Full time

Description

Position Summary: The HR Administrator/Assistant works within the operating unit to provide day-to-day support to HR and safety. The Administrator/Assistant carries out responsibilities in the following functional areas: HR/payroll administrative support, safety, compliance, policies and procedures and employee records/files. Job Functions: HR/PAYROLL SUPPORT
  • Handle new hire orientation, including preparing and processing all required paperwork;
  • Coordinate pre-employment background, drug, and fit-for-duty exams and monitor all results;
  • Maintain employee and department files, both hard copy and electronic;
  • Maintain a separate filing system for I-9 documents, ensuring accuracy in completion
  • Assist payroll processor with payroll audits;
  • Support HR and payroll with special projects as needed;
SAFETY SUPPORT
  • Manage safety paperwork for new hires;
  • Add/remove drivers as necessary from the authorized drivers list;
  • Review DMV notices in the driver monitoring system.
  • Review/respond to "How's my driving?" complaints;
  • Manage company's Department of Transportation (DOT) compliance including tracking required annual physical evaluations;
GENERAL ADMINISTRATIVE SUPPORT
  • Process new badge requests and renewal badging as required for various projects;
  • Administer third-party prequalification management software;
  • Update insurance documentation as required by annual compliance;
  • Assist in completing project prequalification questionnaires;
  • Assist with auto claims processing including reporting incidents to insurance carriers, communicating with body shops, and following up with local police when applicable.
Requirements
  • One-two years' experience in HR or safety field;
  • Strong organizational skills and detail oriented;
  • The ability to maintain confidentiality;
  • Effective verbal and written communication skills;
  • Excellent interpersonal skills;
  • Computer literacy with strong working knowledge of Microsoft Office programs including Word, Excel, PowerPoint, and Outlook
  • Bilingual in Spanish a plus

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