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Receptionist/legal Administrative Assistant

5 months ago

Richmond, United States Williams Mullen Clark Dobbins PC Full time

*Position required to physically sit in the Richmond, Virginia Office. *Position requires a minimum of one (1) year experience working in a law firm or professional services.

**Job Description**:

- Answers the telephone and records and delivers messages promptly. Displays professional courtesy in answering telephones.
- Greet clients, guests and visitors and welcomes them to the firm.
- Monitors conference room usage and accepts/declines use of conference room, orders lunches and handles conference area with the support of office services personnel.
- Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms.
- Organizes and maintains hardcopy or electronic correspondence, legal documents and computer-based calendars. Knowledge of document management software (iManage) and comparison software (Workshare) or other storage and comparison software.
- Arranges appointments, notifies clients and others of appointments. Coordinates meeting arrangements, including catering and scheduling of conference rooms.
- Makes arrangements for and performs various support services as needed, including hand deliveries, requests for copy/duplicating services and travel arrangements. Coordinates filings.

Will be trained to:

- Type and submit attorney time sheets to Accounting in compliance with firm deadlines and procedures. Verify related client/matter numbers and practice codes.
- Maintain client and firm files in accordance with Records Department procedures, such as routine billing records and account reconciliations.
- Prepare client bill drafts, final bills and cover letters using Aderant Accounting software.
- Prepare forms for expense reports, check requests and other financial-related documents.
- Review and route incoming mail.
- Communicate with clients, attorneys and court personnel in a timely and effective manner.
- Communicate with other administrative team members in Richmond regarding building issues, records or any other administrative needs.
- Assist the records department, library and administrative director with items as needed.

Williams Mullen is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to age, race (including characteristics commonly associate with race, including hairstyle), color, ethnicity, national origin, religion, creed, medical condition including pregnancy and childbirth, disability, genetic information, gender identity and expression, marriage or parental status, sexual orientation or Veteran’s status.