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Project Administrator, Community Resilience
4 months ago
**Organization Summary**
Rising Communities (RC) or formally known as Community Health Councils (CHC) is a non-profit, community-based health education, advocacy and policy organization established in 1992 in response to the growing health and healthcare crisis. RC’s mission is to collectively build equitable systems. RC has been at the forefront of systems change work to eliminate disparities in health and well-being. Our policy areas include Health Systems, Food Justice, and Community and Economic Resiliency. Each area represents a unique opportunity to engage members of impacted communities in program and policy development through a wide variety of community interventions and strategies as well as representation and leadership through the coalitions and collaborations convened. With a primary focus on South Los Angeles, RC works at the local, state, and national level to improve the health of under-served and marginalized communities.
The Community Resilience (CR) team focuses on community engagement, resource linkages, trauma prevention and uplifting the voices of the community through capacity building.
**Summary Description**
The Project Administrator will support the CR team with the planning and coordinating meetings related to the department’s initiatives. This position will also be responsible for assisting the Director and Assistant Director of Community Resilience with ongoing planning and implementation of community selected projects and events to achieve desired community change through Participatory Grant Making actions, including processing and maintaining funding requests (i.e., completing/submitting check requests, etc.) as well as preparing monthly reports detailing the outcomes and expenditures.
**Essential Duties and Responsibilities**
- Assists the CR team with the organizing and planning of zoom and in person meetings.
- Sends invoices for payment processing to the finance department, and track invoices paid.
- Assists with information gathering, report writing, and preparation.
- Maintains the Best Start Region 2 Google Drive and Master Calendar of regional convenings, local regularly scheduled meetings, and activities.
- Supports with maintaining a calendar of events, such as Zoom logistics and calendar invites.
- Attends and supports with logistics for Best Start Region 2 meetings (e.g., Regional Task Force Meetings and Local Delegate Council Meetings).
- Establishes and maintains relationships with contractors and community partners to streamline communication and documentation.
- Coordinates Asana task, meeting invite, and facilitation of the All Best Start Project Meetings.
- Leads the CR team meeting with preparing the agenda, meeting coordination and co-facilitation and note taking.
- Connects on a bi-weekly or weekly basis with other administrators to discuss best practices, updates, and project needs.
- Works with the CR Director and Assistant Director to maintain a process for tracking all funding requests and expenditures (i.e., maintain financial databases and logs to track use of supplies and special orders).
- Assists the CR Director and Assistant Director in ensuring that projects meet all reporting deadlines.
- Submits purchases for office supplies, hubs and program activities.
- Regular and predictable attendance is required.
- Note-taking and timeline planning will be a priority.
- In-person participation at local meetings from time to time will be required.
- Review and improve applied standards and practices.
- Prepare and monitor program calendar.
- Reschedule or rearrange tasks and projects as necessary.
- Hire, supervise and coach team members (e.g. project managers, program supervisors.) on administrative procedures for the CR team.
- Manage relations with vendors or partner organizations.
- Resolve issues related to administrative tasks to keep programs rolling.
- Ensure compliance with all relevant regulations for each program
- Prepare reports on the programs’ status or problems.
- Manage Gift Gard Distribution and Tracking for the CR Team.
- Lead administrative responsibilities for Strategic Planning Quarterly Meetings.
- Employee may be assigned additional or alternate duties as organizational needs require.
**Minimum Qualifications and Experience**
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required typically required.
- Bachelor’s degree or at least 5 years of experience in administration, or project management in the nonprofit sector.
- Familiarity with community organizing, coalition building, and movement building.
- Fluency in Spanish preferred but not required.
- Experience in the development of project plans including strategy definition, project forecasting, timelines and milestones, budgeting, and contingency planning.
- Strong administrative and organizational skills required.
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