Administrative and Special Projects Coordinator

3 weeks ago

Philadelphia, United States Columbus Construction, LLC Full time

**About Columbus Construction**:
We are construction company specialized in commercial, mixed-use, industrial, and institutional projects in the Philadelphia Tri-State area. With three generations of expertise, led by founder James, we deliver professional services ensuring successful project completion. We work closely with clients, architects, and contractors to understand and meet project goals. At Columbus Construction, we're dedicated to excellence in every aspect of construction to meet our clients needs.

**Position Overview**:
You will play a pivotal role in ensuring the smooth operation of our office while also contributing to our online presence and vendor partnerships. Reporting directly to the Chief of Staff, you will handle a diverse range of tasks with efficiency, professionalism, and attention to detail.

**Office Administration**:

- Maintain office supplies inventory and ensure timely replenishment.
- Keep the office environment organized and presentable.
- Answer incoming calls and greet visitors in a courteous manner.
- Coordinate and schedule appointments, meetings, and conference rooms.
- Handle incoming and outgoing mail and packages.
- Perform general administrative tasks as assigned by the Chief of Staff.
- Plan and coordinate office events, including catering and other logistics for meetings and events.
- Assist in organizing company-sponsored events and community outreach programs.
- Ensure all events are executed smoothly and within budget.
- Manage subscriptions and passwords to different websites.

**Vendor Relationship Management**:

- Maintain and monitor relationships with different vendors, including IT vendors and printers.
- Negotiate contracts and agreements with vendors to ensure favorable terms.
- Communicate effectively with vendors to resolve any issues or concerns.
- Evaluate vendor performance and provide feedback to the management team.
- Continuously seek opportunities to improve vendor relationships and streamline processes.

**Social Media Management**:

- Manage company social media accounts and develop engaging content.
- Plan and execute social media campaigns to increase brand awareness and engagement.
- Monitor social media platforms for industry trends and competitor activity.

**Required skills and qualifications**:

- High School diploma.
- 2 years of administrative experience.
- Strong time-management skills and multitasking ability.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and social media platforms.
- Ability to work independently and as part of a team in a fast-paced environment.
- Aptitude for learning new software and systems.

**Preferred skills and qualifications**
- Associate or college degree in related fields.
- Construction industry knowledge highly encourage.
- Comfortable handling confidential information.
- Experience with event planning and coordination is a plus.

**Job Types**: Full-time, Part-time

Pay: $20.00 - $27.00 per hour

Expected hours: 20 - 40 per week

Schedule:

- 8 hour shift
- Monday to Friday

Ability to Relocate:

- Philadelphia, PA: Relocate before starting work (required)

Work Location: In person

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