Executive Assistant

3 weeks ago

Charlottesville, United States The Women's Initiative Full time

**Department**:Administration

**Job Status**:Part time, 30 hours/week

**FLSA Status**:Non-Exempt

**Supervisor**: Deputy Director

**Hourly Rate Range**:$25-$29/hour

**Work Schedule**:Monday 11:00pm-5:00pm; Tuesday-Friday 9:00am-3:00pm

**Primary Office**:1101 E. High St Charlottesville, VA 22902

**Virtual or In-person**:Hybrid (Both in-person and remote work)

**Positions Supervised**: None

**The Women’s Initiative**

The Women’s Initiative provides free trauma-informed, culturally responsive counseling services and resilience programs that meet the unique needs of women, and Black, BIPOC, Latiné, and LGBTQ+ communities, and we partner with organizations such as the Shelter for Help in Emergency, Sentara Martha Jefferson Hospital, Free Clinic, the International Rescue Committee, and others increase accessibility to our services to all people with barriers to care in our community.
- What We Do _

The Women’s Initiative provides free trauma-informed, culturally responsive counseling services and resilience programs that meet the unique needs of women, and Black, BIPOC, Latiné, and LGBTQ+ communities. We develop partnerships with organizations to increase access to mental health services for all people in our community with barriers to care.
- Mission_

The mission of The Women’s Initiative is to provide women with effective counseling, social support, and education so they can transform challenges into positive change and growth.
- Vision_

All people in our community will have access to innovative, effective, evidence-based mental health care.
- Values _

We believe everyone has a capacity for healing. We are committed to identifying and supporting each person’s needs and strengths and providing compassionate care that maintains the highest standards of excellence in an environment that is welcoming, safe, and supportive.
- Location_

Our main office is located at 1101 East High Street and our satellite office is in the historic Jefferson School City Center, 233 4 St. NW Suite 255 B.
- Benefits _

We offer competitive salaries and benefits packages for part
- and full-time employees including substantial paid time off, self-care hours, professional development, supervision, and peer support.

**Executive Assistant Position Description**
- Job Summary_
- Essential Functions _
- Provide comprehensive support services to ensure that executive priorities are met, and best practices are upheld.
- Schedule and manage appointments, meetings, and events for the Executive Director and Deputy Director.
- Manage the Board of Directors meeting calendar, set up Zoom links, and provide assistance with preparing for meetings and events.
- Prepare and organize documents, reports, and presentations for the Executive Director and Deputy Director.
- Support finance and development departments with administrative tasks as assigned.
- Assist with preparation for board meetings, events, and meetings with stakeholders.
- Other administrative duties as assigned include handling donor records, taking meeting notes, filing, making copies, and performing backup duties for positions as assigned.
- Maintain the highest level of confidentiality of high-level systems, communications, and operations.
- Additional Responsibilities _
- Routinely provide a wide variety of support duties and/or alternative duties as assigned from time to time, including regularly supporting other administrative departments.
- Compose and prepare routine correspondence for the Executive Director.
- Schedule board and leadership meetings; assist in the preparation and distribution of meeting links, agendas, and materials.
- Take meeting minutes; prepare documents; handle files and print confidential reports.
- Contribute to a workplace culture that empowers and supports staff members and centers individual and collective wellness.
- All staff are required to attend certain events including community outreach, fundraising, professional development, and retreats or other activities as needed.

**Skills and Qualifications**
- Competencies _
- Excellent interpersonal in communicating professionally, clearly, comfortably, and regularly with supervisors, staff, and stakeholders.
- Exceptional attention to detail in administrative support and data entry
- Ability to manage competing priorities, maintain a positive outlook, and work efficiently independently as well as collaboratively in a fast-paced work environment.
- Excellent organization and time management skills
- Flexible team player, comfortable adapting quickly to changes and competing priorities.
- Skills and Abilities _
- Education and Work History
- Four years of experience in an executive assistant position or equivalent work experience is required.
- Bachelor's degree may substitute for some years of experience.
- Experience:

- Demonstrated ability to implement a positive problem-solving approach to administrative tasks and shifting organizational timelines and priorities.
- Experience

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