Executive Assistant of the Senior Associate Dean for Research
7 months ago
Position responsibilities include:
Effectively managing the Senior Associate Dean’s calendar, scheduling meetings, manage verbal and written communication, and overseeing the coordination of group meetings. Assist in coordination of recruiting efforts for the Dean and Senior Associate Dean. Acting as a liaison with the SOM leadership, assisting in relationship building with various constituents and leadership offices. Develop, coordinate, and manage day-to-day projects for the Senior Associate Dean. Provides specialized administrative support at the direction of the Senior Associate Dean for the UVA School of Medicine research program. Maintains and updates the Chair’s biosketch, curriculum vitae and other support documents for funding and grant funding submissions with the ability to associate projects with the corresponding Principal Investigators or stakeholders. Perform a variety of administrative duties that require a detailed understanding of organizational operations, policies, procedures, and structures. Effectively track projects and monitor the progress of action items, and strategies that emanate from the SAD and SOM. Ensure that appropriate follow-up actions are taken and initiating subsequent follow-up meetings and communication for key stakeholders as deemed necessary or as directed. Develop memos, communiques, and correspondence. Prepare agendas and identify meeting participants. Collect, prepare, and distribute appropriate briefing materials. Ensure information flow to and from the executive's office, via all types of venues (forums, correspondence, speeches, conferences, retreats, etc.). Systematically maintain records in an organized fashion to support the Senior Associate Dean for Research. In addition to the above job responsibilities, other duties may be assigned.
MINIMUM REQUIREMENTS:
Education: Bachelor’s Degree or related experience in lieu of a degree
Experience: At least three of experience supporting a senior executive.
Required Skills and Abilities:
Ability to work independently and as part of a diverse team in a collaborative setting Highly organized, and demonstrate strong attention to detail Ability to communicate effectively, both verbally and in writing Ability to handle confidential materials with discretion. Able to effectively leverage Microsoft Office 365 to expedite communication and processes
PHYSICAL DEMANDS
This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.
Anticipated Hiring Range: $28.00 - $35.00 per hour, commensurate with education and experience. This is a full-time NON-EXEMPT level, benefited position. For more information on the benefits at UVA, visit .
This position will remain open until filled. The University will perform background checks on all new hires prior to employment. A completed pre-employment health screen is required for this position prior to employment.
TO APPLY
Please apply through Careers at UVA , and search for R0061888. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs'. Complete an application online with the following documents:
CV or Resume Cover letter
Applications that do not contain all required documents will not receive full consideration.
References will be completed via UVA’s standardized process Skill Survey during the final phase of the interview process. For questions about the application process, please contact Jeremy Brofft, Senior Recruiting Specialist at .
For more information about UVA and the Charlottesville community please see and .
The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.
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