Executive Assistant, Department of Mechanical and Aerospace Engineering

6 months ago

Charlottesville, United States Commonwealth of Virginia Full time
Executive Assistants act as the assistant to officer-level executives, performing advanced, diversified and confidential secretarial and administrative duties requiring broad and comprehensive experience, competencies, and knowledge of organizational policies and practices. They must exercise discretion in handling confidential, sensitive, and timely information. They prepare meeting agendas, memos, and correspondence; coordinate a busy and shifting office calendar; attend meetings for purpose of recording, preparing, and distributing minutes and reports; as well as complete a variety of non-routine assignments. Executive Assistants serve as the primary liaison for executive and other senior management personnel.
Provide general, clerical coordination to support office operations. Report to the Director of Operations and serve as a member of the administrative staff team in supporting the needs of the department's students, faculty, and strategic initiatives. Assist the Department Chair with routine tasks, communication, and special projects. Assist with scheduling meetings, arranging business travel, and supporting agenda management and expense tracking. Review and answer correspondence, as well as screen callers and visitors, which may include confidential matters. Act as a liaison with School of Engineering stakeholders, assisting in relationship building and project coordination with various constituents and leadership offices. Understand and comply with organizational policies and procedures necessary to ensure appropriate decision-making protocols are followed. Maintain electronic files and produce reports. Provide administrative support for special projects. In addition to the above job responsibilities, other duties may be assigned.

This position will remain open until filled This is a Non-Exempt l evel, benefited position. This position will not sponsor applicants for work visas. Compensation: $25 - $32 per hour. The University will perform background checks on all new hires prior to employment. For questions about the position or the application process, please contact Daniel Strong, Senior Recruiter at

Please apply through the University job board, Careers at UVA , and search for R0060419 .

Internal applicants must apply through their UVA Workday profile by searching ‘Find Jobs’ or through their ‘Jobs Hub’. Applicants must complete an application online with the following documents: a resume and cover letter.

MINIMUM REQUIREMENTS

Education: Bachelor's Degree or related experience in lieu of a degree.
Experience: At least three years of experience supporting a senior executive.
Licensure: None

PHYSICAL DEMANDS

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

The University of Virginia, i ncluding the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex (including pregnancy), sexual orientation, veteran status, and family medical or genetic information.

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