Human Resources/office Administrative Assistant

2 weeks ago

Jessup, United States Tate Inc. Full time

**Basic Purpose**

Reporting directly to the Human Resources Generalist, the Human Resources/Office Administrative Assistant is responsible for the administrative duties related to the operations of the Human Resources department and office related duties at the Jessup, Maryland location. The Human Resources/Office Administrative Assistant will also be responsible for being a liaison between HR and employees, ensuring smooth communication and prompt resolutions of requests and questions.

**Responsibilities**
- Performs receptionist duties including greeting and directing visitors, answering incoming calls, distributing mail, preparing outgoing mail, and scheduling meetings.
- Orders lunches for meetings at manager request; submit receipts to accounting for processing.
- Ensures the proper cleanup and restoration of the office space after events or meetings.
- Maintains office supplies; be the point of contact for office supply ordering, keep inventory of office supplies, and keep office supplies organized.
- Collects and submits temporary employee timesheets to the correct agency weekly.
- Answers basic employee questions; refers more complex questions to the Human Resources Generalist.
- Maintains employee personnel files, medical files, and I-9s.
- Distributes review forms to supervisors; track completion of reviews.
- Assists employees with updating contact information and emergency contacts, printing paystubs, and providing basic forms such as direct deposit forms, W-4s, referral forms, etc.
- Assists employees with safety shoe orders. Is the main contact for the shoe vendor. Tracks shoe and safety glasses purchases, processes invoices, and submits payroll deduction and reimbursement requests.
- Assists in organizing employee events; contacts vendors, tracks costs, collect contracts, and participates in event booking and planning.
- Performs other related duties as assigned by the HR Generalist.
- Maintains employee confidence and protect operations by keeping human resource information confidential.
- Maintains positive relationships with all employees and outside vendors.
- Maintains awareness of individual contribution to and impact of the quality, safety, environmental, and product compliance policies and activities; report all quality issues, unsafe acts, and unsafe conditions to the proper personnel.

**Qualifications**
- High School Diploma or GED required.
- At least two years’ experience in a customer centric position within a manufacturing facility required. Some human resources experience preferred.
- Excellent verbal and written communication skills.
- Excellent organizational skills and attention to detail.
- Ability to adapt to a fast-paced, dynamic, and diverse work environment.
- Ability to interact effectively and professionally with all levels of management and employees within the organization.
- Ability to act with integrity, professionalism, and confidentiality.
- Proficient with Microsoft Office Suite or related software.
- Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

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