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Building Management Specialist

4 months ago

Santa Barbara, United States University of California, Santa Barbara Full time

**Job Code**: 004482

**Job Open Date**: May 22, 2024

**Application Review Begins**: June 7, 2024; open until filled

**Department Code (Name)**: LIBR (Library)

**Percentage of Time**: 100%

**Union Code (Name)**: CX (Clerical)

**Employee Class (Appointment Type)**: 2 - Staff (Career)

**FLSA Status**: Non-Exempt

**Classified Indicator Description (Personnel Program)**: PSS

**Salary Grade**: STEPS

**Hiring/Budgeted Hourly Range**: $27.60 - $32.00/hr.

**Work Location**: Library - Building Operations

**Working Days and Hours**: Monday - Friday; 7:30am - 4:30pm

**Benefits Eligibility**: Full Benefits

**Special Instructions**

**Department Marketing Statement**

UCSB Library empowers researchers and students to create and adapt knowledge for the benefit of society. Situated at the interdisciplinary crossroads of campus, the Library embodies scholarship and advances UCSB as a world-class research and learning institution. With a staff of 240 employees and student workers, the Library manages more than 3.6 million unique print and digital resources, including world-renowned special research collections, and provides a wide range of innovative research, teaching and learning services to more than 2 1/2 million physical and virtual visitors per year.

**Benefits of Belonging**

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC and why You Belong at UC.

**Brief Summary of Job Duties**

Under the general supervision of the Library Building Operations Manager and Project Coordinator, provides administrative support for Building Operations. Monitors the physical environment including hazards, defective equipment, etc. Coordinates work requests, repair technicians, and access to facilities via JIRA and TMA software. Makes recommendations for the replacement of broken and/or damaged furniture and mechanical equipment. Reviews and responds to complaints about misuse of university property, inappropriate user behavior, and violations of university policies and practices. Is an active member of the Library Safety and Security Council. Ensures emergency equipment such as AEDs, first aid kits, and bullhorns are in working condition. Responsible for lockers and assignment to faculty, graduate, and undergraduate honors students using Alma software. Hires, trains, schedules, evaluates, and disciplines student assistants. Secures library buildings upon closing, ensuring proper working order of doors, exit alarms, and camera system. Assists with library event set-ups. Orders supplies through the campus procurement system. Additional duties include environmental health and safety and emergency services.

**Required Qualifications**
- Bachelor's Degree in a relevant field of study or equivalent combination of education and relevant experience.
- At least one year of administrative and business operations experience in a public buildings environment.
- 1-3 years of experience working in a facilities, space, or property management environment.

**Preferred Qualifications**
- 1 year of experience with project coordination or management.
- 1 year of experience with health & safety and emergency response and protocols.
- Experience supervising and training.

**Special Conditions of Employment**
- Mandated reporting requirements of Child Abuse.
- Satisfactory conviction history background check
- UCSB is a Tobacco-Free environment

**Job Functions and Percentages of Time**:
Building Operations Support (60%): Monitors physical environment including hazards, defective equipment, non-functioning facilities, etc., via JIRA software, and takes appropriate action and/or communicates concerns to campus police, fire department, Environmental Health and Safety, Physical Facilities or the Building Manager. Reviews and resolves concerns and complaints from library users and staff about any type of inappropriate behavior, misuse, and/or damage to university property, etc. Responds to calls for assistance including emergency and crisis situations. Documents violations of university practices and policies by submitting, and monitoring incident reports through JIRA. Responsibly reviews Vsaas camera systems when necessary. Works with Library administration and campus police when responding to major incidents. Communicates with outside partners such as Distribution & Logistical Services, furniture supply companies, Environmental Health and Safety, and Communication Services to schedule and track progress of requested work. Provides assistance with equipment inventory. Collaborates with library departments for projects related to Building Operations and events (exhibits, lectures, etc.). Works with campus ergonomist to provide initial ergonomic support for library employees. Provides essential l