Administrative Assistant

3 weeks ago

Austin, United States Electroninks Full time

In this role, you will perform a variety of administrative duties, including but not limited to, ordering office supplies, managing visitor and employee accommodations, and supporting employee recognition and celebration outings. To be successful in this role, you will have a working knowledge of Microsoft 365 and how to manage several accounts for bookings/ordering.

**Duties and Responsibilities**:

- Responsible for greeting clients/vendor by answering questions, directing them to the appropriate location or person
- Helps manage circuit scribe duties: Sync meetings, CS purchase orders
- Provides administrative support, including scanning, printing, research, and other special projects
- Provides weekly team updates
- Coordinate extensive and complex travel arrangements, including business expense reimbursement and event registrations (when necessary)
- Manages all outgoing and incoming mail
- Manages all office supply ordering and replenishing, including breakroom drinks and snacks
- Coordinates company outings, employee birthday celebrations, employee of the month surveys, and amazon orders via Quartzy
- Coordinates weekly company breakfast and lunch
- Coordinates meeting needs with meeting coordinators and ensures that each meeting is set up in accordance with requests, including coffee and meal preparations.
- Monitors facility cleaning services with the Custodial company to ensure the facility housekeeping needs are met
- Assists Human Resources department with New Hire set ups (office, name tags, phone list, etc.)
- Performs other duties as assigned.

Note: This job description is intended to provide a general overview of the position. Other duties may be assigned as needed.

**Qualifications**:

- Bachelor’s or Associate’s degree _preferred_, or a minimum of 2 years relative experience.
- Strong verbal and written communication
- Strong organizational and planning skills
- Attention to detail
- Self-motivation and a desire to learn new things
- Ability to work well with a small and diverse team
- Experience with Microsoft Office software, especially Excel and PowerPoint

**Benefits**:

- Brand new 30,000 sq. ft manufacturing facility and HQ office located at The Met Center (Riverside & Hwy71)
- Health, Dental, and Vision Insurance - provided by Employer
- Short-term Disability, Long-term Disability - provided by Employer
- Life Insurance - provided by Employer
- 401(K) Plan with 2% match
- Paid Time Off (PTO)
- Paid Holidays

**About Electroninks**:
Electroninks Incorporated is the market-leader in the production and scaled manufacturing of metal-complex conductive inks. We have developed a full suite of proprietary conductive ink solutions, world-class manufacturing partners, and complimentary equipment ecosystems, thus accelerating time to market for new products and additive manufacturing breakthroughs.

Our goal is to successfully implement our conductive inks into our customers products and close the gap of commercialization. We have a world-class talented and professional team, with expertise in electronics, semiconductor, advanced materials, chemistry, and ink production. We are backed by strong strategic partners and some of the most prominent global technology investors. We are headquartered and located in Austin, Texas.

Pay: $20.00 - $22.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to Relocate:

- Austin, TX 78744: Relocate before starting work (required)

Work Location: In person

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