Legal Administrative Assistant
Found in: Appcast Linkedin GBL C2 - 3 weeks ago
Legal Administrative Assistant-Large Law Firm
Large, prestigious downtown law firm is seeking a Legal Administrative Assistant to provide high-level administrative support to the Environmental/Regulatory/Legislative team in Austin.
Essential Duties & Responsibilities
- Coordinate and schedule travel, meetings and appointments for attorney(s); assist with expense reimbursements
- Provide accurate timesheet entry, review and revision; participate in timely review and submission of prebills and/or client bills
- Maintain good communication with clients and observe confidentiality of attorney-client relationship; answer client phone calls and messages to attorneys in a timely and courteous manner
- Manage hard copy documents and transmit for safekeeping, profile electronic documents/emails and manage distribution of correspondence and legal documents
- Manage and prioritize incoming workflow to meet all deadlines
- Perform other administrative and secretarial duties as requested
Requirements
Minimum 5 years in administrative law, experience with contested agency proceedings and related hearings, discovery and scheduling matters (PUC, Railroad Commission, SOAH and TCEQ)
- Excellent knowledge of Microsoft Office, especially Word and Outlook
- Working knowledge of legal documents, formatting, table of contents, styles, track changes, inserting and labeling pdf documents and inserting into documents and converting pdf documents to Word
- Experience working with a document management system (iManage experience a plus)
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