Office Assistant
3 weeks ago
Overview:
**Responsibilities**:
- Assist with project coordination and management tasks
- Perform computerized data entry and maintain accurate records
- Support office management by handling filing and organizing documents
- Provide customer support through phone systems and in-person interactions
- Assist with order entry and processing
- Act as a personal assistant to management for various tasks
Must have office experience, computer knowledge, be able to multi task, and perform all types of Administrative duties such as the following:
- Research and vet subcontractors.
- Research and vet vendors.
- Assist with AIA Documents data entry.
- Follow up on long lead items orders and cross reference with job schedule.
- Update and maintain client and subcontractors logs in the Google Drive.
- Update documents and maintain the Google Drive.
- Follow up on Daily Construction Reports and site attendance submissions.
- Basic office work, answering telephones, receive material orders, sort incoming and outgoing mail.
- Recruit prospective employees.
- Long Island based.
- Spanish-English.
- Drivers License is a plus
**Experience**:
- Proven experience in administrative roles
- Strong organizational skills with attention to detail
- Familiarity with phone systems and customer service practices
- Ability to multitask and prioritize workload effectively
This position offers the opportunity to work in a dynamic office environment, develop administrative skills, and contribute to the overall efficiency of our operations. If you have a passion for office support and enjoy working in a collaborative setting, we encourage you to apply.
Pay: $18.00 - $20.00 per hour
Expected hours: 40 per week
Schedule:
- 8 hour shift
Work Location: In person
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