Office Assistant

4 weeks ago

Jericho, United States Principal Builders Solutions Full time
Job DescriptionJob Description

Position Summary:

The ideal candidate is initiatory, organized, comfortable in a fast paced environment, and determined to provide our clients with the highest quality service possible. This is an opportunity for someone who wants to learn while working in a position that requires problem solving, data entry, and creatively utilizing his or her technology experience.

Responsibilities:

  • Basic maintenance and organization of internal documents and templates
  • Data entry and distribution of template documents related to HR, subcontractors, and more
  • Data entry into Procore: Entering Direct Costs, Commitments, Invoices, and more
  • Identifying and managing potential office challenges
  • Effectively resolving any delays, emergencies, and office issues that may arise
  • Tracking and reporting progress while discussing technical matters with project team and upper management via Procore, email, and phone calls
  • Must be willing and prepared to assist with tasks necessary to achieve goals and success
  • Must readily and professionally communicate with and assist upper management with various tasks including, but not limited to: Preparing bids and proposals utilizing Cost Codes for Corporate office review, creating and syncing new Cost Codes in Procore, and more 
  • Answering/making calls and preparing/sending emails in a professional manner
  • Performing research to obtain information
  • Gathering documents to prepare for upper management
  • Coordinating travel arrangements for upper management
  • Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the administrator's behalf
  • Maintaining comprehensive and accurate records
  • Plan and schedule appointments and events
  • Answer inbound telephone calls
  • Develop and implement organized filing systems

Qualifications:

  • Previous experience in office administration or other related fields preffered
  • Thorough knowledge of and interest in construction & general contracting
  • Procore experience preferred
  • Google Suite (Docs, Sheets, etc.)
  • Microsoft Office Suite
  • Dropbox
  • Adobe Acrobat (additional Adobe suite experience is beneficial)
  • Verbal and written communication skills
  • Highly organized and detail oriented
  • Ability to work in a fast-paced deadline-driven environment and think critically under pressure
  • Must be professional, articulate, friendly, punctual/timely, team-oriented, collaborative, and resourceful, 
  • Must have excellent time management, a positive attitude, proactivity, and self-direction
  • Ability to communicate effectively with clients, co-workers, sub-contractors, and more
  • Ability to create and support positive team health and morale
  • Excellent interpersonal and creative skills
  • Ability to maintain focus on goals combined with the flexibility to pivot when necessary
  • Results-oriented individual
  • Bachelor's degree
Company DescriptionPrincipal Builders Solutions Inc. is a general contracting firm that specializes in interior renovation projects across the U.S. Equipped with a team of seasoned professionals who have over 30 years of experience in the industry, PBS is versatile and able to tackle the many fields within construction.Company DescriptionPrincipal Builders Solutions Inc. is a general contracting firm that specializes in interior renovation projects across the U.S. Equipped with a team of seasoned professionals who have over 30 years of experience in the industry, PBS is versatile and able to tackle the many fields within construction.

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