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Shipping Specialist- Logistics
3 months ago
Founded in 2009 and headquartered in Downers Grove, IL we are a world-class contract manufacturer producing wholesome baked goods, snacks and packaged foods for many of the world’s leading food companies. As one of the largest and fastest growing food co-manufacturing companies in the US, we are the proud owner and operator of over 35 facilities globally. Our nearly 10,000 employee-strong organization is leading the way and setting new standards for quality, safety, flexibility and efficiency while feeding families around the globe.
Hearthside’s exceptional growth stems from its ability to address real-world problems for customers of all shapes and sizes, and by our resolute commitment to our belief that there are no great companies without great culture. Our culture of personal empowerment enables growth, learning, and continuous improvement every day
We are steadfast in our ambition to be the indispensable and most trusted partner to our customers and need your help to do it Join Hearthside and enjoy a competitive package, outstanding benefits and a diverse work environment.
JOB SUMMARY
The Shipping Specialist/Logistics Coordinator maintains all the specified paperwork associated with the logistics department at a high level of accuracy. This position is responsible for scheduling inbound and outbound loads while communicating with a wide range of individuals to accomplish this task. This role will communicate with shuttle drivers to ensure the ability to meet all inbound and outbound delivery requirements for the assigned facility. Within the scope of this job all Food Safety requirements and procedures will be followed. Coordinates shipments and deliveries, ensuring that customers get their products and materials when required with all appropriate documentation while minimizing scheduling conflicts in Shipping and Receiving.
JOB DUTIES
Duties may include, but are not limited to the following:
- Food Safety - The Shipping Specialist/Logistics Coordinator will follow and enforce all elements of Food Safety are being met within the plant.
- Process paperwork in SAP accurately and in a timely manner, including processing transfers, sales orders, inbound orders, purchase orders, direct orders, receiving reports, and tally sheets.
- When processing paperwork, will need to include the following: ship to sites, ship from sites, correct locations, code dates, item number, purchase order number, sales order number, trailer number, seal number, foremen initials, Hilo driver initials, trailer inspection completed, completed to yard stamp, completed in SAP stamp, trailer in and trailer out stamp and any other additional processes we may need to add at the discretion of the Company.
- Maintain Yardview efficiently and accurately on a daily basis; complete the trailer movement information completely before and trailer moves are attempted, real time movements are required when moving trailers from our receiving bucket to our yard, real time movements are required when moving a trailer to outbound locations, use the physical trailer check and all shipping and receiving paperwork to update Yardview daily 100% accuracy is required.
- Scheduling appointments: schedule only valid purchase orders that are required to be delivered, input the delivery information into the Yardview Program after the appointment has been confirmed, contact Buyer if more information is needed, MMC orders Production bulk and components on a Material Order Form and ensure orders are delivered in a timely manner to support production.
- Dispatching of shuttle drivers; sending drivers to varied locations to pick-up and deliver the following: transfers and deliveries to CLN warehouses, transfers and deliveries to all other Hearthside facilities, transfers and deliveries to outside storage facilities and must be able to manage shuttle drivers efficiently.
- Other duties as assigned.
REQUIRED KNOWLEDGE & COMPETENCIES
Knowledge of:
- Procurement, products, and production processes.
- Inbound and outbound logistics.
- Understands basic concept of First In/First Out (FIFO) product rotation.
- Good Manufacturing Practices (GMP’s).
Skill in:
- Basic to mid-level computer abilities with keyboarding, recordkeeping and follow-up skills.
- Data entry and filing skills. Must be accurate and detail oriented.
- Basic math and reading skills.
- Must have good phone and customer service skills.
- Strong ability to multitask.
Ability to:
- Communicate effectively and maintain harmonious working relations with employees from all departments, management from all levels, customers, outside vendors, and truck drivers.
- Work well with others in stressful situations and meet deadlines as necessary.
- Ability to respond to common inquiries or complaints from customers, employees, and supervisors.
Proficiency in: MS Office Suite and SAP.
MINIMUM QUALIFICATIONS
- High school diploma or equivalent; combination of higher education and experience preferred.
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