Sponsored Programs Administrator I

2 weeks ago

Cambridge, United States Harvard University Full time

**Position Description**

Financial Administration (FAD) is dedicated to advancing Harvard University’s teaching and research mission by stewarding its resources; providing support, guidance, and consultation; ensuring compliance with University and federal guidelines; mitigating risk; pursuing operational excellence; and promoting the financial health of the University.

The Office for Sponsored Programs (OSP), through its Awards Management and Operations Team, is responsible for managing administrative and compliance matters relating to sponsored grants, contracts, cooperative agreements, and subawards and for all aspects of data integrity in the Grants Management Applications Suite (GMAS), including the establishment of new sponsors, new accounts, renewals, and continuations of awards.

The Sponsored Programs Administrator (SPA) identifies and resolves issues that arise throughout the lifecycle of an award and is responsible for managing administrative and compliance matters relating to sponsored grants, contracts, cooperative agreements, and subawards. This full-time position reports to the Senior Manager, Awards Management and Operations.

**Responsibilities include**:

- Provide a broad spectrum of support and contribute to team success in the processing of sponsored awards, including incoming sponsor award notices.
- In collaboration with team members, the SPA will help to resolve issues in GMAS that arise throughout the lifecycle of an award.
- As a member of the Awards Management and Operations Team, the SPA works in support of many of OSP’s key initiatives, including Grants and Contract Administration, data integrity and clean-up, and other operations projects that may arise.
- This position serves as a Super User in the Grants Management Applications Suite (GMAS), the university system of record for sponsored projects. As an expert on the Harvard chart of accounts and GMAS security, they ensure that roles and responsibilities are properly captured in the system.
- This position is responsible for data integrity and quality assurance within GMAS ensuring that award data is complete.
- Provide exemplary customer service.
- Other duties as assigned.

**Basic Qualifications**
- Bachelor's degree or 3+ years of equivalent experience required.

**Additional Qualifications and Skills**

**The following Additional Qualifications are strongly preferred. If you meet some, but not all, you are still encouraged to apply; we value employees with a willingness to learn.**
- Detail-oriented and analytical problem-solver.
- Ability to;
- prioritize and manage multiple deadlines.
- communicate with individuals at all.
- work independently.
- Excellent;
- organizational and electronic document management skills.
- people and relationship management skills.
- verbal and written communication skills.
- Experience with business process and workflow assessment and development, and process improvement and system design and implementation methodologies.
- Positive, collaborative, and team-focused attitude.
- Academic administration experience a plus.

**Working Conditions**
- Work is performed in an office setting when and if and when onsite work occurs.

**Additional Information**

**Please note**:

- Harvard University requires pre-employment reference and background screening.
- We are unable to provide work authorization and/or visa sponsorship.
- This position has a 90-day orientation and review period.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

**Accessibility**:
**Work Format Details**
- FAD supports hybrid work where business and team needs allow. Additional details will be discussed during the interview process. All remote work must be performed within one of the Harvard Registered Payroll States, which currently includes Massachusetts, Connecticut, Maine, New Hampshire, Rhode Island, Vermont, Georgia, Illinois, Maryland, New Jersey, New York, Virginia, Washington, and California (CA for exempt positions only). Certain visa types and funding sources may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

**About Us**

**More about FAD**:
Within and across the University, we aim to be exemplary colleagues, trusted partners, valued advisors, and agents of positive change.

Within our own community, we aspire to:

- Engage with respect, honesty, and integrity
- Cultivate equity, diversity, inclusion, and belonging
- Welcome innovation, collaboration, and flexibility
- Enjoy our work, grow professionally, and aim for the extraordinary

**Benefits**- **Paid Time Off**: 3-4 weeks of accrued vacation time per year (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and

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