Administrative Assistant II
2 weeks ago
Organizes and implements administrative systems and procedures. Serves as principal source of information on unit, project or program. Gathers and maintains data for and assists in preparing reports, often using a variety of computer software. Prepares and maintains financial, personnel, administrative, student records. Provides for smooth day to day flow of communications within the department. May compose, proofread, edit and prepare correspondence, reports and other materials using word processing, spreadsheets and or databases. Arranges for use of facilities and plans meetings, conferences and seminars. Contributes to unit goals by accomplishing clerical or administrative duties as required. Ability to work independently with minimal supervision, to handle complex and confidential information. Competency using a variety of office computer software. Requires intermediate to advanced knowledge of email calendar, word processing, spreadsheets. Prior office experience required.
Additional Details
- Preferred Pay Rate Range : BR-BR
- Report-To Detail : Remote/WFH - 100% in MA
- Tenure Limit : 3 months
- FLSA Exemption Status : Non-Exempt/OT Eligible
- Required Education : High School Graduate
- Required occupational training, certifications or license(s) : None
- Business Title : Institutional Research Content, Design & Staff Assistant
- Additional Job Details : Job Description We are seeking a highly organized and dynamic individual to join our team. The successful candidate will be responsible for coordinating, implementing and closing projects for the FAS institutional research team. They will support the IR team in managing data collection, copy editing reports, and working with the team to implement the DESIGN and CREATION of slide decks that effectively display data and results. Responsibilities: Managing data collection Input surveys into Qualtrics for the IR team Monitor data collection in Qualtrics and close surveys Generate reports out of Qualtrics Send out focus groups participant invites and manage Zoom scheduling Oversee the reimbursement of survey/focus participants Work with transcription service to process audio files Administrative duties Schedule meetings Maintain comprehensive and accurate project documentation Engage with external stakeholders to provide updates and address inquiries Assist in other administrative tasks as needed Copy editing, graphic design and deck preparation (INTERMEDIATE TO ADVANCE SKILLS REQUIRED) Work with IR staff to review written content to ensure clarity, accuracy, and adherence to style guidelines. Check grammar, spelling, punctuation, and syntax, as well as verify consistency in language and formatting Help to enhance the visual appeal of documents Help to create charts, tables and visual displays for reports and slide decks Organize the data in a structured format suitable for the chosen chart type. This may involve sorting and arranging data in rows and columns or grouping data points as needed. Use software or tools like Microsoft Excel and data visualization tools Pay attention to design elements, such as color, labels, and titles, to enhance the visual appeal and clarity of the chart. Ensure that the chart is easy to understand and aligns with the intended message. Review charts for accuracy and clarity. Make any necessary edits to improve the overall quality and precision of the visual representation.
- Does this position require a HUID? : Yes
- Is the worker converting from being a Harvard full-time employee (FTE)? : No
- Pre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : (No Value)
- Role requires identity, I-9 and 3 reference screen (recruited) : Yes
- Role requires identity, I-9 screen (payrolled) : No
- Role requires DMV/driving history screen : No
- Role requires criminal background and sexual offender screening CORI/SORI : No
- Role requires criminal background screen : No
- Role requires 10-panel drug screen : No
- Role requires credit record check : No
- Role requires compliance with Immunization policy. : No
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