Program Assistant-Recruited

1 month ago

Cambridge, United States V R Della Infotech Inc Full time
Job DescriptionJob DescriptionDescription:
The Program Assistant will be responsible for administratively supporting one or more established Harvard programs that serve faculty, staff, students or executive education participants. Provides customer service to those directly served by the program as well as key clients or institutional stakeholders such as employers and corporations, research sponsors, alumni groups, government agencies, community groups, professional and scholarly societies, peer institutions and nonprofits. Responsibilities may include answering phones, providing customer service, maintaining program related data on spreadsheets, preparing program materials such as handouts, binders, nametags, and table tents. Obtains copyright permission for materials. Edits and proofreads documents. Assists with classroom and meeting room set up including AV and catering. Supports special events which may occasionally entail working early or late hours with appropriate overtime compensation.

Provides administrative and clerical support for program registration, admissions and program assessment by tabulating program evaluations and preparing summary reports. Assists with processing continuing education credits. Produces meeting or conference notes upon request. Runs errands when necessary and performs other job related duties as required to support program.

Key skills including high attention to detail, excellent oral and written communication skills essential, quick learner, ability to multitask and handle multiple priorities under strict deadlines and a fast paced environment, intermediate or better proficiency in Microsoft Office (Word, Excel, PowerPoint) and databases. Knowledge of A/V equipment helpful. Customer service orientation essential. Some heavy lifting of program materials and classroom supplies may be required.

Additional Details

  • Preferred Pay Rate Range : BR-30
  • Report-To Detail : 100% on Campus
  • Tenure Limit : 3 months
  • FLSA Exemption Status : Non-Exempt/OT Eligible
  • Required Education : High School Graduate
  • Required occupational training, certifications or license(s) : None
  • Business Title : Program Assistant
  • Additional Job Details : Concur processing, student grants processing, meeting/event organization, purchasing and submitting payments. Job Description- - Concur (Monthly basis, 1-3 week(s), 2-3 hours/week, depending on when Bill provides receipts/approves his report and his travels, if Karen has any follow-up questions, etc.) On the 4th of the month, create report with all expenses that occurred the month prior (i.e. if it s May 4, create a report with just April expenses) Report should be called W. Kirby April 2024 Corp. Card Bill will periodically stop by to drop off receipts. Take notes on the who, what, why (when and where should be obvious in the receipt details). o Email Bill with questions about any remaining expenses. Fill out report header details, and for each expense, fill out expense type, business purpose, and city of purchase. If needed, report itemization and separate allocations. Upload a receipt if the purchase is over BR. Mark report ready for review and notify Bill that the report needs his approval so that Karen can process the report. Once Bill has approved the report, be on stand by regarding any questions Karen might have about the report. - Internship program o Finish up pre-departure requirements (April-May, 2 months, 10 hours/week) Process any financial aid grants to students via B2P - Summer School o Finish up pre-departure requirements (April-May, 2 months, 5-10 hours/week) Assist Emmeline with tracking form submissions Process grant payments for students receiving financial aid Spring 2024 Term-Time Travel Grants: Wrap-Up (June, 2-3 weeks, 2 hours/week) o Remind students that grant reports are due on Sunday, June 30 o Follow up with students who didn t submit their report o Upload reports and any photos/videos to sharepoint o Notify team when all reports are due - Fall 2024 Term-Time Travel Grants: Publicity (May-July, 2-3 months, 2 hours every 2 weeks) Update graphics in Canva o Post on LinkedIn and Instagram as needed - China Updates meeting (April, 1 month, 5 hours/week) oOrder food/bev Prepare slides and A/V for day-of presentations, may zoom as needed - Steering Committee meeting (April, 1 month, 8 hours/week) o Work with faculty club on booking event order: food/bev, room set-up, etc. o Prepare slides and A/V for day-of presentations - Additional tasks (Continuous, 5 hours/week) o Dinda s concur expense report Assist Bill with any hotel bookings, restaurant reservations, etc. Order office supplies via B2P as needed o Check Bill s mail and voicemail weekly o Post social media and update HCF website as needed Ship and/or order Bill s book, Empire of Ideas Required skills -- 1+ years administrative experience
  • Does this position require a HUID? : Yes
  • Is the worker converting from being a Harvard full-time employee (FTE)? : No
  • Pre-identified candidate's information, including name, email, phone, state/city/zip & pay rate : (No Value)
  • Role requires identity, I-9 and 3 reference screen (recruited) : Yes
  • Role requires identity, I-9 screen (payrolled) : No
  • Role requires DMV/driving history screen : No
  • Role requires criminal background and sexual offender screening CORI/SORI : No
  • Role requires criminal background screen : No
  • Role requires 10-panel drug screen : No
  • Role requires credit record check : No
  • Role requires compliance with Immunization policy. : No

  • Family Support

    4 days ago

    Cambridge, United States Bridges Homeward Full time

    **PURPOSE** & SCOPE**: The Assistant Program Director (APD) of Family Support and Stabilization (FSS) is a member of the Bridges Homeward's Family Support and Stabilization team. The APD assists in managing the Family Support and Stabilization programs serving families, children and youth referred by the Department of Children and Families, or self-referrals...

  • Program Assistant

    4 weeks ago

    Cambridge, United States ACL Digital Full time

    Job Title: Program AssistantJob Location: Cambridge, MA – 02138 – 100% OnsiteDuration: 3 Months contract to Hire Note from Manager: • Work Schedule: 35/hrs per week We would like to have someone work full-time starting on or around April 26 – asap! We would like someone full-time for 14 weeks, until the end of July (August 2). • Location: Is the...

  • Program Assistant

    4 weeks ago

    Cambridge, United States ACL Digital Full time

    Job Title: Program AssistantJob Location: Cambridge, MA – 02138 – 100% OnsiteDuration: 3 Months contract to Hire Note from Manager: • Work Schedule: 35/hrs per week We would like to have someone work full-time starting on or around April 26 – asap! We would like someone full-time for 14 weeks, until the end of July (August 2). • Location: Is the...

  • Program Assistant

    4 weeks ago

    Cambridge, United States ACL Digital Full time

    Job Title: Program AssistantJob Location: Cambridge, MA – 02138 – 100% OnsiteDuration: 3 Months contract to Hire Note from Manager: • Work Schedule: 35/hrs per week We would like to have someone work full-time starting on or around April 26 – asap! We would like someone full-time for 14 weeks, until the end of July (August 2). • Location: Is the...

  • University Program Assistant

    3 weeks ago

    Cambridge, United States Boylston Staffing Full time

    Boylston Staffing is looking for a Program Assistant for a University. Job Details:Will organize and implement administrative systems and procedures.Will serve as the principal source of information on unit, project, or program.Will gather and maintain data for and assist in preparing reports, often using a variety of computer software.Will prepare and...

  • Assistant Director of Admissions

    4 weeks ago

    Cambridge, United States Harvard University Full time

    **Job Summary** - The Harvard Graduate School of Design (GSD) educates design, research, and scholarship leaders to make a resilient, just, and beautiful world. The GSD offers degree programs across a range of design disciplines—architecture, landscape architecture, urban planning, urban design, design engineering, and real estate—as well as advanced...

  • Program Coordinator

    3 weeks ago

    Cambridge, United States Skills Alliance Full time

    Program Coordinator, K-12 School-based Initiatives This is a 1 year long contract The Office of STEM Engagement and Inclusion (OSEI) at our client is responsible for the creation and delivery of innovative programming that aims to increase the number of students, especially those from historically underrepresented populations, entering and succeeding in STEM...

  • Program Coordinator

    3 weeks ago

    Cambridge, United States Skills Alliance Full time

    Program Coordinator, K-12 School-based InitiativesThis is a 1 year long contractThe Office of STEM Engagement and Inclusion (OSEI) at our client is responsible for the creationand delivery of innovative programming that aims to increase the number of students,especially those from historically underrepresented populations, entering and succeeding inSTEM...

  • Program Coordinator

    4 weeks ago

    Cambridge, United States Skills Alliance Full time

    Program Coordinator, K-12 School-based InitiativesThis is a 1 year long contractThe Office of STEM Engagement and Inclusion (OSEI) at our client is responsible for the creationand delivery of innovative programming that aims to increase the number of students,especially those from historically underrepresented populations, entering and succeeding inSTEM...

  • Program and Event Administrator

    6 days ago

    Cambridge, United States MIT Full time

    **PROGRAM AND EVENT ADMINISTRATOR**, _Earth, Atmospheric and Planetary Sciences_**_ _**_(EAPS)_, to increase awareness of departmental research opportunities within MIT; and create and implement outward-facing programs to engage alumni and the public, cultivate philanthropic interest, and support recruitment of faculty and students. Will help establish and...

  • Coordinator Special Programs Health Services Ii

    4 days ago

    Cambridge, United States State of Maryland Full time

    **Introduction**: **GRADE**: 14 **LOCATION OF POSITION**: MDH Dorchester County Health Department 3 Cedar Street Cambridge, MD 21613 **Main Purpose of Job**: The main purpose of this full-time contractual position will be to coordinate intensive home visiting for families through the Healthy Families Dorchester Program. Ongoing home visits focus on...

  • Administrative Assistant

    4 weeks ago

    Cambridge, United States Motion Recruitment Full time

    Our client, a large, reputable higher education university, is seeking Administrative Assistants/Coordinators to join their team onsite out of Cambridge, MA!** W2, 3-month contract to start, could extend or convert to full-time based on performance***ResponsibilitiesOrganizes and implements administrative systems and procedures.Calendar management,...

  • Administrative Assistant

    3 weeks ago

    Cambridge, United States Motion Recruitment Full time

    Our client, a large, reputable higher education university, is seeking Administrative Assistants/Coordinators to join their team onsite out of Cambridge, MA!** W2, 3-month contract to start, could extend or convert to full-time based on performance***ResponsibilitiesOrganizes and implements administrative systems and procedures.Calendar management,...

  • Administrative Assistant

    4 weeks ago

    Cambridge, United States Motion Recruitment Full time

    Our client, a large, reputable higher education university, is seeking Administrative Assistants/Coordinators to join their team onsite out of Cambridge, MA!** W2, 3-month contract to start, could extend or convert to full-time based on performance***ResponsibilitiesOrganizes and implements administrative systems and procedures.Calendar management,...

  • Program Assistant

    1 month ago

    Cambridge, Massachusetts, United States Integration International Inc Full time

    Provides customer service, clerical and administrative support to ensure student compliance with Harvard Division of Continuing Education regulations and policies related to immunizations, immigration, employer partnerships, and English language proficiency.With particular emphasis on acting as front-line costumer service to students via email, this role is...

  • Program Coordinator

    1 day ago

    Cambridge, United States Kellton Full time

    Global R&D Discovery IT team is offering a tremendous opportunity for an experienced IT Operations Coordinator to play a vital role in the delivery of technology solutions of value to meet the expanding needs of *** s global IT mission. Come join a growing team and we strive to advance solution delivery to a technology-focused, global R&D mission!Job...

  • Program Analyst

    4 weeks ago

    Cambridge, Massachusetts, United States Department Of Homeland Security Full time

    Summary In this position you will serve as a Program Analyst for Regional Offices, Region One, Recovery Division. Duties What will I do in this position if hired?In this position, you will serve as a Program Analyst assisting with the oversight and direction of the Public Assistance Grant Program.Typical assignments include:Coordinating Public Assistance to...

  • Student Recruitment Coordinator 2024-25

    4 weeks ago

    Cambridge, United States Community Charter School of Cambridge Full time

    Community Charter School of Cambridge (CCSC) is a charter public school that serves students in grades 6-12. Focusing on post-secondary success for all students, CCSC combines high academic and behavioral expectations with an environment of unconditional affection, acceptance, and belonging in which all students can grow and achieve. CCSC seeks dedicated,...

  • Research Program Coordinator, K-12 Initiatives

    4 weeks ago

    Cambridge, United States Skills Alliance Full time

    The Broad Institute is looking for a program coordinator to help organize and implement existing programming in their K-12 portfolio including, but not limited to: Educational Tours, Bio-Coding Club, Bio-Coding Club Educator Program, and Broad Scientists in the Classroom. The coordinator will work with the OSEI Associate Director to develop, oversee and...

  • Research Program Coordinator, K-12 Initiatives

    4 weeks ago

    Cambridge, United States Skills Alliance Full time

    The Broad Institute is looking for a program coordinator to help organize and implement existing programming in their K-12 portfolio including, but not limited to: Educational Tours, Bio-Coding Club, Bio-Coding Club Educator Program, and Broad Scientists in the Classroom. The coordinator will work with the OSEI Associate Director to develop, oversee and...