Administrative Assistant Cw Food Ops

2 weeks ago

Universal City, United States Universal Studios Hollywood Full time

**Company Description**
We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Each day Universal Studios Hollywood creates unforgettable experiences for our guests from around the world. We bring to life the ultimate Hollywood experience with our real working movie studio and heart-pounding rides, shows and attractions that put you inside some of the world’s most popular movies and TV shows. USH offers something for everyone from thrill seekers to movie lovers to family fun for all ages. Our Team Members are passionate individuals who create memorable moments whether it’s on the studio lot, or in our conference rooms, theaters, or kitchens. We believe in the talent of our team members. It’s our passion and commitment to excellence that drives our business to succeed in everything we do across the park. We believe in a culture of family and fun, here you can make a difference and build your career

be your authentic self. As a company uniquely positioned to educate, entertain, and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced, and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

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The Administrative Assistant for the CW Food department is responsible for providing overall administrative support to the CW Food Director and Management team.
- Manage complex schedules and coordinates meetings with internal and external parties utilizing multiple calendars.
- Determine importance of meeting requests and schedule accordingly.
- Handle heavy call volume and acts as back up for the CityWalk Operations administrative assistants as necessary.
- Perform basic administrative tasks, e.g., photocopying and filing. Maintains proper recordkeeping and filing system for all work. Order and manages office supplies/inventory for team.
- Distribute department mail; maintain department calendar and attendance records.
- Coordinate travel schedules and arrangements. Collect required travel documentation, prepares and processes expense reports ensuring adherence to established travel policy guidelines; ensure the timely processing of expenses utilizing the latest T&E electronic process for payment to corporate credit cards.
- Provide administrative support for various projects, including preparing PowerPoint and other presentation materials as requested by management.
- Coordinate and record notes for staff meetings, employee functions, conferences, and client meetings as necessary. Coordinate visitor requests with Parking and Security.
- Assist in new hire onboarding (mobile ordering, network drive access, id badge generation, name plates, desk set-up, etc.).
- Coordinate maintenance of office equipment with appropriate vendors.
- Maintain general suite order and cleanliness.
- Support venues & shared services with menu updates as needed.
- Code and process invoices for department including tracking and troubleshooting any payment issues.
- Work closely with CW Food Finance Mgmt. Team in budget pacing and reporting.
- Process new vendor set up requests (Domestic and International).
- Initiate and close out IT & Tech Services requests.
- Request quotes and fulfill wardrobe/uniform orders for Culinary Mgmt. team. Support CityWalk Field Operations as needed.
- Compile online Yelp and other comments/reviews report and distribute weekly & monthly to appropriate parties.
- Maintain and update Department Schedule.
- Request quotes and fulfill smallware’s orders for all O&O venues on CityWalk.
- Perform other related duties as requested by Management & CityWalk Shared Services.

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**Qualifications**
**Basic Requirements**:

- High School Diploma/GED and minimum of 2 years of experience in an Administrative Assistant capacity in increasingly responsible roles.
- Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
- Knowledge of all basic office equipment required.
- Must be willing to work in Universal City, CA.
- Must be willing to submit to a background investigation.
- Must have unr

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