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Administrative Assistant

4 months ago

Universal City, United States NBCUniversal Full time

**Company Description**
NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse and inclusive culture where our employees feel supported, embraced and heard. We believe that our workforce should represent the communities we live in, so that together, we can continue to create and deliver content that reflects the current and ever-changing face of the world. Click here to learn more about Comcast NBCUniversal’s commitment and how we are making an impact.

**Universal Products & Experiences Overview**:
Universal Products & Experiences is committed to attracting and retaining a diverse workforce of the highest caliber. We are committed to fostering equitable and inclusive environments that honor the experiences, perspectives, and uniqueness of each colleague.

**Job Description** Summary**:
The Administrative Assistant is highly organized and detail-oriented with expertise in highly effective communication. They will provide both general administrative support and assist with department optimization projects for the Business and Legal Affairs and Business Operations teams. They must be adept at decision-making as well as collaborating with others in a fast-paced environment.

This position will be directly supporting the SVP & Head of Business/Legal Affairs &Business Operations as well as 2 other executives.

**Responsibilities include**:

- Manages complex schedule and coordinates meetings with internal and external parties utilizing multiple calendars
- Coordinates travel schedules and arrangements, such as booking flights, cars, hotels and restaurant reservations
- Collects required travel documentation
- Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to Corporate credit card
- Maintains proper recordkeeping and filing system for all work
- Performs basic administrative tasks including but not limited to typing, scanning, photocopying and filing Handles extremely heavy phones (including logging, placing and rolling calls)
- Acts as back up for other assistants on team
- Manages tickets and incident reports for team to ensure that all business tools and equipment are ordered/repaired/installed
- Manages department inventory and orders essential supplies when running low and ad hoc supplies as needed
- Maintains contact lists and distribution lists; updating, creating new ones, deleting old ones
- Collate and distribute department mail
- Assists other department members as necessary
Complete ad hoc projects as necessary
- Assists in making arrangements for temporary help, storage, meeting offsites etc. as necessary

**Qualifications**
- At least 1 year of administrative experience
- Bachelor's degree preferred (or a High School Diploma/GED and a minimum of 5 years of administrative assistant experience)
- Interest in Legal & Business Operations Preferred
- Mastery in communication, written, verbal and listening with all levels of executive, management, staff and clients
- Proficiency in Microsoft Word, Outlook, PowerPoint, and Excel
- Operates with utmost professionalism and maintains the highest level of confidentiality and discretion
- Dynamic proactive self-starter who initiates improvements to office procedures, reports and processes and requires mínimal supervision
- Highly detail oriented, pays attention to multiple details and multiple tasks and rechecks work to minimize errors
- Organization focused in order to manage multiple tasks effectively, must be organized in approach and execution of work
- Team player oriented with proven ability to work on a team and willingness to give assistance to co-workers in other areas
- Knowledge of all basic office equipment required

**Additional Requirements**:

- Must be willing to adhere to all Company COVID-19 workplace safety policies and protocols.
- In select work settings or where jurisdictionally mandated, must submit an attestation disclosing your COVID-19 vaccination status and be fully vaccinated against COVID-19 or adhere to enhanced protocols.
- ** Hybrid**: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefit