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Operations Coordinator

4 months ago

Fort Wayne, United States Turnstone Full time

Work for a nonprofit organization where our mission is to create possibilities by empowering people with disabilities to achieve their highest potential Turnstone is the largest organization in the nation that offers the most comprehensive services under one roof. We are rapidly growing and looking for passionate, creative and motivated employees to join our team

The Operations Coordinator supports all departments under the Chief Operating Officer (COO) to aid the organization in operating efficiently, effectively, and in accordance with the organization's strategic plan, budget, grants, and regulatory agencies. This support is primarily provided through project management, research, budget maintenance, data collection, and meeting coordination duties.

**Responsibilities of the Operations Coordinator position include, but are not limited to**:

- Planning and coordinating meetings by preparing and distributing agendas and meeting materials, scheduling and preparing rooms, notifying attendees, and documenting meeting minutes.
- Generating reports and assisting the COO in drafting presentations based on collected data.
- Distributing correspondence, reports, and presentations on behalf of the COO, as directed.
- Tracking departmental project timelines, milestones, and deliverables to ensure timely completion.
- Leveraging a variety of software tools to collect data, conduct research, and create reports.
- Conducting supportive research and sharing findings on required standards of practice, regulatory standards, etc.
- Providing expertise and tracking support in the scheduling of timely reports, policies, etc.
- Assisting with budget preparation and maintenance.
- Coordinating travel arrangements and accommodations for the COO as required.
- Managing the calendar of the COO by reviewing meeting requests, coordinating any scheduling or rescheduling, and making calendar adjustments as necessary.
- Maintaining and organizing electronic files relevant to position.
- Supporting the planning and execution of special projects and initiatives.
- Completing other related tasks as assigned.

**Skills**:

- Proficiency with Microsoft Office.
- Experience with EZFacility, Epic (Electronic Health Records), and Brightwheel (preferred).
- Displays a strong attention to detail and time-management skills.
- Ability to prioritize and meet deadlines.
- Effective in verbal and written communication.
- Ability to act with discretion and confidentiality regarding sensitive matters.
- Ability to be flexible and adaptable to change.

**Requirements**:

- At least 2 years of experience in healthcare or disability services
- High school diploma or GED

**Preferred Qualifications**:

- Bachelor’s Degree in Business Administration, Operations Management, or a related field
- Project Management certification
- Experience as an Executive Assistant or Office Manager
- Two years working in operations management, compliance, or quality assurance

**Full-Time Turnstone employees receive the following benefits**:

- 12 paid holidays
- 8 paid sick days and 2 personal days after 90 days
- Paid vacation time - 1 week after 6 months, 2 weeks after 1 year
- Employer-sponsored life insurance, short-term and long-term disability insurance
- Health, dental and vison insurance offerings
- Health Saving Account (HSA) offering
- 403(b) retirement plan with employer match
- Employer-sponsored Employee Assistance Program
- Free on-site fitness membership including our fitness center, pool, & track
- 35% discount for our on-site childcare program (based on availability)
- 50% discount for our sports and recreation programs
- Eligibility for public service loan forgiveness (after waiting period)
- Supplemental insurance offerings (employee-paid)
- 529 plan payroll deduction available (employee-paid)

**Benefits**:

- Dental insurance
- Employee assistance program
- Employee discount
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- Monday to Friday

Work Location: In person