Executive Assistant

3 weeks ago


Naperville, United States Counseling Works Full time

Are you a proactive problem-solver with a knack for operational efficiency? Do you thrive in a dynamic environment where you can make a tangible impact? We're seeking an Executive Assistant who is driven, operationally focused, and ready to take on challenges with a growth mindset.

**Who We Are**:
Counseling Works is a thriving private therapy practice with offices located in Naperville, Frankfort, Lemont, and Shorewood, Illinois. We are an established group practice with a strong reputation and are excited to add an Executive Assistant to our team.

As an organization, we place focus not only on our clients, but on our professionals as well. With openness and collaboration at our core, we recognize the needs of our employees, and work to create a positive work life balance. Through therapy, we believe that ongoing happiness and a better life are possible, and we feel privileged to offer this type of support to our communities.

**Why Consider This Role**:
In this role, you'll be the right hand to our Owner & Founder, tackling day-to-day tasks with precision and initiative. You'll play a pivotal role in our administrative team, collaborating on company-wide initiatives and driving operational excellence. Supported by management and a stable work environment, you'll have the opportunity to showcase your skills and deliver top-notch work consistently.

This is more than just a part-time position; it's a chance to grow and advance within our organization. If you're ready to bring your operational expertise to the table and make a real difference, we want to hear from you.

**What You’ll Do**:

- Represent Counseling Works with warmth and professionalism
- Calendar and event management for Owner & Founder
- Facilitate communication between Owner & Founder and staff, vendors, or external sources
- Clerical and administrative support to Owner & Founder, including inbox management, meeting recording, and project tracking
- Collaborate with team members on company wide projects or initiatives
- Consistently work to achieve goals, and provide high quality work
- Other general administrative tasks to be determined, or as assigned

**Knowledge, Skills, Abilities**:

- Warm, open and collaborative personality, willing to engage with others daily
- Operationally focused with the ability to anticipate problems or goals, and troubleshoot to solve problems independently and proactively
- Communication and interpersonal skills necessary to interact on a daily basis with internal/external individuals in various circumstances in person, on the phone and in writing
- Excellent organizational skills necessary to efficiently prioritize and complete a variety of tasks
- Strong attention to detail
- Have a personal and business-related growth mindset
- Proficient at Excel and G-Suite apps (Gmail, Google docs, spreadsheets, forms, etc.), using Apple Products (Ipads, Macs, Iphone), client management type software, basic level skills in the use of PowerPoint.
- Working knowledge of the mental health field, confidentiality for patient health information, and HIPAA-compliance
- Be resourceful, a self-starter, proactive communicator, and team-oriented
- Ability to work productively, both remote and in-person

**What You’ll Get**:

- Competitive compensation commensurate with level of experience; $20-22/hr
- Opportunities for career advancement
- Collaborative and supportive team environment
- Comfortable and well decorated office space
- Contributions to monthly premiums for group healthcare plan
- Flexible vacation policy, including paid time off accrual
- 401K company matching retirement plan

**Reports to**: Owner & Director Kristen Breese

**Schedule**: 15-20 hours per week, Part-time, Hybrid (remote and in-person)

**Education & Experience Requirements**:

- Minimum of bachelor level collegiate degree in healthcare, office administration, human resources, hospitality, marketing or similar field; Preference given to master's level education
- Minimum 3 years of experience in a general office environment with gradually increasing responsibility or equivalent experience.
- Prior mental health experience is a plus but not required

**Compensation**
- $20-22/hour

**License / Certifications**:

- Not Applicable


  • Executive Assistant

    1 month ago


    Naperville, United States Counseling Works Full time

    Are you a proactive problem-solver with a knack for operational efficiency? Do you thrive in a dynamic environment where you can make a tangible impact? We're seeking an Executive Assistant who is driven, operationally focused, and ready to take on challenges with a growth mindset. **Who We Are**: Counseling Works is a thriving private therapy practice with...


  • Naperville, United States MultiPlan, Inc. Full time

    Imagine a workplace that encourages you to interpret, innovate and inspire. Our employees do just that by helping healthcare payers manage the cost of care, improve competitiveness and inspire positive change. You can be part of an established compan Admin Assistant, Executive, Reservations, Communications, Healthcare, Assistant, Business Services, Insurance


  • Naperville, Illinois, United States SAP Full time

    We help the world run better At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and...


  • Naperville, Illinois, United States SAP Full time

    We help the world run better At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and...


  • Naperville, Illinois, United States SAP Full time

    We help the world run better At SAP, we enable you to bring out your best. Our company culture is focused on collaboration and a shared passion to help the world run better. How? We focus every day on building the foundation for tomorrow and creating a workplace that embraces differences, values flexibility, and is aligned to our purpose-driven and...


  • Naperville, United States SAP Full time

    **We help the world run better** What you'll do The Delivery Executive provides effective project/program oversight for one or more strategic accounts. In this billable role, the DE works closely with the customer, the Services Account Executive and other partners to ensure the overall success of the implementation of SAP solutions and is a significant...

  • Payroll Executive

    1 month ago


    Naperville, United States Reliance Home Health Caregivers Full time

    Job description Qualifications Excellent verbal and written communication skills Ability to prioritize and work under strict deadlines Ability to work both independently and within a team environment Ability to stay organized and multi-task efficiently Proficient in Microsoft Office Suite Proficient in typing and data entry Ability to perform with a...

  • Payroll Executive

    1 month ago


    Naperville, United States Reliance Home Health Caregivers Full time

    Job descriptionQualificationsExcellent verbal and written communication skillsAbility to prioritize and work under strict deadlinesAbility to work both independently and within a team environmentAbility to stay organized and multi-task efficientlyProficient in Microsoft Office SuiteProficient in typing and data entryAbility to perform with a high level of...

  • Payroll Executive

    4 weeks ago


    Naperville, United States Reliance Home Health Caregivers Full time

    Job DescriptionJob DescriptionJob descriptionQualificationsExcellent verbal and written communication skillsAbility to prioritize and work under strict deadlinesAbility to work both independently and within a team environmentAbility to stay organized and multi-task efficientlyProficient in Microsoft Office SuiteProficient in typing and data entryAbility to...

  • Payroll Executive

    1 month ago


    Naperville, United States Reliance Home Health Caregivers Full time

    Job DescriptionJob DescriptionJob descriptionQualificationsExcellent verbal and written communication skillsAbility to prioritize and work under strict deadlinesAbility to work both independently and within a team environmentAbility to stay organized and multi-task efficientlyProficient in Microsoft Office SuiteProficient in typing and data entryAbility to...


  • Naperville, United States HealthCare Associates Credit Union Full time

    If communication and organization are your specialty, then consider joining us in our mission to help people "Bank Healthy". As an Administrative Assistant, you will act as a liaison between all levels of the organization including staff, leadership, and the Board. You will need great communication and organization to meet deadlines while upholding strict...

  • Dental Assistant

    4 weeks ago


    Naperville, United States Brammeier Dental Associates Full time

    **Benefits**: - 401(k) matching - Competitive salary - Paid time off Dental Practice, located in Naperville, looking for an experienced, dependable, diligent, & enthusiastic full-time Dental Assistant to join our team! Individuals must have the following attributes: - Must be a Team Player - Excellent communication and interpersonal skills - Proven...

  • Assistant Principal

    4 weeks ago


    Naperville, United States Naperville Community Unit School District 203 Full time

    JobID: 7638 **Position Type**: Administration/Assistant Principal - Junior High**Date Posted**: 6/18/2024**Location**: 2 - Jr. High Jefferson**Date Available**: 08/05/2024**Closing Date**: 07/07/2024 **TITLE: Junior High School Assistant Principal** **QUALIFICATIONS: Professional Educator License with General Administrative** **Endorsement** **An Earned...

  • Dental Assistant

    1 month ago


    Naperville, United States Brammeier Dental Associates Full time

    Job DescriptionJob DescriptionBenefits:401(k) matchingCompetitive salaryPaid time off Dental Practice, located in Naperville, looking for an experienced, dependable, diligent, & enthusiastic full-time Dental Assistant to join our team!Individuals must have the following attributes: Must be a Team Player Excellent communication and interpersonal skills Proven...


  • Naperville, United States LaSalle Network Full time

    LaSalle Network has partnered with an employee retirement plan provider to bring on an Administrative Assistant. This role will provide stellar customer service and the ideal candidate should have some experience with payroll. Administrative Assistant Responsibilities:Comprehend complex contracts and collective bargaining agreementsPerform payroll audits...


  • Naperville, United States Monarch Landing Full time

    When you work at **Monarch Landing **, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company - one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life! **Monarch Landing **is recruiting for a full...


  • Naperville, United States LHH Full time

    The Assistant Controller reports to the Corporate Controller and will supervise accounting operations, Bill of Material, Cost Accounting, Job Costing, Inventory observations, monthly and yearly closings, accounts payable, accounts receivable and financial reporting.Excellent benefits package including above market compensation, excellent tenure, 15...


  • Naperville, United States LHH Full time

    The Assistant Controller reports to the Corporate Controller and will supervise accounting operations, Bill of Material, Cost Accounting, Job Costing, Inventory observations, monthly and yearly closings, accounts payable, accounts receivable and financial reporting.Excellent benefits package including above market compensation, excellent tenure, 15...


  • Naperville, United States Ecolab Full time

    Ecolab is seeking an experienced, professional, and dynamic Administrative Assistant to provide support to Food & Beverage Global Solutions GM and leadership team. This position will perform executive assistant duties including handling highly confidential information. To be successful in this role you must be high-energy, organized, and a self-starter who...

  • Service Assistant

    1 month ago


    Naperville, United States Jenis Splendid Ice Creams LLC. Full time

    Job DescriptionJob Description"In Illinois, our Team Jeni's Service Assistants have the opportunity to earn an average of $26.53 per hour!**This is an estimate of hourly earnings. It is based on the 2024 base pay rate, plus 2023's hourly tip average. 2024 actual customer tips may vary." Jeni’s Splendid Ice Creams is searching for a Service...