Coordinator, Group

2 weeks ago

Universal City, United States Universal Studios Hollywood Full time

**Company Description**
We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Each day Universal Studios Hollywood creates unforgettable experiences for our guests from around the world. We bring to life the ultimate Hollywood experience with our real working movie studio and heart-pounding rides, shows and attractions that put you inside some of the world’s most popular movies and TV shows. USH offers something for everyone from thrill seekers to movie lovers to family fun for all ages. Our Team Members are passionate individuals who create memorable moments whether it’s on the studio lot, or in our conference rooms, theaters, or kitchens. We believe in the talent of our team members. It’s our passion and commitment to excellence that drives our business to succeed in everything we do across the park. We believe in a culture of family and fun, here you can make a difference and build your career

be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

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**Responsibilities to include, but not limited to**:

- Support managers with event and group sales initiatives
- Assist with tradeshow and business travel preparation
- Assist with client site visits and familiarization tours
- Prepare proposals and budgets for Internal Events, including Private Studio Tours, CityWalk and Park
- Coordinate team scheduling for sales conferences and offsite appointments
- Oversee event financial tracking and processing payments; credit cards, ACH, internal charge codes
- Manage internal reporting logs and shared drives in real time
- Prepare event booking sheets, site requests, contracts, proposals and budgets
- Assist with lead generation and marketing support
- Lead organization efforts and execution of direct mail campaigns
- Manage contract routing and event file management
- Oversee ticket type development processing
- Manage inventory and organize all storage spaces
- Manages general office and administrative tasks, including ordering of miscellaneous supplies, renewing memberships and subscriptions, managing distribution lists, deliveries, etc.
- Ensure that all processes are completed timely and accurately
- Additional duties, as assigned

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**Qualifications**
Qualifications/Requirements
- Bachelor’s Degree, major in Business, Marketing, or Sales preferred
- Minimum 2 years sales experience
- Proven success in working with and supporting multiple individuals
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint
- Willingness to work evenings and weekends with short notice
- Must be willing to work in Universal City, CA
- Must be willing to submit to a background investigation
- Must have unrestricted work authorization to work in the United States
- Must be 18 years or older
- Must be covered by Solutions, NBCU’s Alternative Dispute Resolution Program

Desired Characteristics
- Effective customer service skills
- Ability to effectively prioritize and determine accurate product for customer need
- Strong organizational and time management skills
- Proven success in working effectively with team members and collaborate across the organization to achieve results
- Strong written and verbal communication skills
- Creative, out of the box thinker
- Ability to work in fast-paced environment and be able to wear ‘multiple hats” and multi task
- Self-motivated, outgoing, positive attitude
- Team player, willing to jump in to assist teammates when needed

Eligibility Requirements
- Must have reliable transportation and able to conduct sales calls in Southern California
- **Hybrid**: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.
- This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement,

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