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Mailroom Clerk

3 months ago

Chicago, United States Cameo Consulting Group, LLC Full time

**Cameo Consulting Group, LLC**, a management consulting practice based out of Alexandria, VA, is seeking multiple qualified and available Mailroom Support Clerks in Chicago, IL.

**General Duties**:
**Supply/Equipment Room**
- Maintains stockroom of expendable supplies/forms.
- Submits requests for reordering supplies/forms.
- Rotates stock with the arrival of each new shipment.
- Receives deliveries of supplies and sign for materials.
- Assists in unloading material and transporting it to the supply room.
- Ensures that delivery conforms to the order, reports any discrepancies, and then processes receiving documents to Purchasing Official.
- Processes requests for supplies from Office employees in a timely manner.
- Receives, inspects, and stores furniture and equipment. Ensures the delivery conforms to the order. Reports any damaged items and then processes receiving documents to the Purchasing Official.
- Signing out and delivering equipment, such as trial carts, media devices, easels, etc.
- Moving filing cabinets, office furniture, boxes, charts, and case files to the appropriate holding areas or to the Federal Records Center.
- Transporting equipment, supplies, files, etc. between the Chicago Office and Rockford field office.

**Mailroom**
- Completes scheduled mail pickups and deliveries daily.
- Responsible for metering all outgoing mail upon receipt in the mail room.
- Conversant on and operates automated mail inserter/folder and sealer.
- Performs related duties such as wrapping and bundling of outgoing mail. Maintains up-to-date directories by name, room, telephone number, organization and forwarding address. Aids office employees in rush matters regarding mail and supplies.
- Processes all incoming and outgoing commercially contracted mail upon receipt and places all commercial mail in the pick-up box located in the building lobby by close of business each day.
- Prepares, processes and files the appropriate logs for all checks received in the mail room.
- All checks received must be processed out of the mail room by the close of the business day.
- Processes all incoming hand deliveries upon receipt in the mail room.
- Processes all outgoing hand deliveries upon receipt in the mail room. Uses appropriate messenger service.
- Pays close attention to special instruction on the hand delivery form to ensure all special requirements are met.
- Completes and processes required hand delivery logs. Conducts local hand deliveries to external customers when needed.
- Ensures that no incoming or outgoing hand delivery items are left in the mail room overnight.

**Copy Room**
- Setup, operate and adjust office copiers to produce single and multiple page documents.
- Reviews incoming copying requests to determine priority, and method of reproduction. Requests frequently
- involve sensitive materials, such as grand jury records, case documents, and press releases, which must be handled carefully to preserve the security and confidentiality of the material.
- Performs routine maintenance on all office shredders daily, by ensuring all oil reservoirs are full and remove/replace shred bags.
- Operates binding equipment.
- Diagnoses copier/shredder/binding equipment malfunctions and operation problems and performs corrective adjustments or makes service calls as necessary.

**Conference Rooms**
- Setup conference rooms in a timely manner following the daily schedule.
- Arrange/Setup all necessary equipment to be operational, such as table set-up, arrange seating, set-up easels with pads & markers.
- Ensures conference rooms are cleaned at the end of the day.

**Reception**
- Greet Office visitors.
- Answer phones.
- Issue Visitor ID badges.
- Schedule Conference Rooms.
- Maintain Office (Government) Vehicles
- Drive vehicles for scheduled maintenance
- Oversee cleanliness of vehicles
- Maintain vehicle schedules (Issue/Receive keys and logs to/from users)
- Perform miscellaneous work assignments as required, including but not limited to:

- Must be able to lift a maximum of 70 pounds and carry up to 35 pounds. Most items weigh between 15-20 pounds and are lifted intermittently on a frequent basis.
- Conducts escorts of visitors, contractors, and others as needed to support delivery and installation of equipment supplies and services.
- Ensures all work assignments are completed in a timely manner and if a problem arises, brings the situation to the immediate attention of the DOJ supervisor.
- There is frequent walking, bending, lifting of heavy boxes, and moving of equipment and furniture.
- Contacts are with other members of the USAO, other federal agencies, the U.S. Courts, the public, vendors, delivery personnel and contractors.
- Provide timely and correct information, feedback, opinions, suggestions and recommendations on various administrative matter directly affecting the position.

**Schedule**: Work is performed in an office setting. The hours of work are eight hours per day between 7:30 AM to 5:30 PM,