Accounts Payable Specialist

4 weeks ago

Brooklyn, United States Graham Windham Full time

**Accounts Payable Analyst**

**Job Location**:

- 1 PIERREPONT PLAZA SUITE 901 - BROOKLYN, NY

**Position Type**:

- Full Time.

**Education Level**:

- High School

**Salary Range**:

- $60,751.60 + Potential to Earn Performance Based Merit Award for Eligible Staff + Comprehensive Benefits + Professional Development Opportunities.

**Position Overview**:
The Accounts Payable Analyst will ensure that all invoices are paid in a timely manner. Provide quick and accurate work in the processing of invoices. Under the guidance of the Assistant Comptroller, process accounts and incoming payments in compliance with financial policies and procedures. Perform day to day financial transactions, including verifying, classifying, and recording accounts payable data. Partner with the Accounts Payable Clerk to investigate discrepancies, if any, by reconciling vendor accounts. Collaborate with the program and administrative team to facilitate payment of invoices due by sending bill reminders and contacting clients.

Ensure appropriate documentation and required approvals are submitted for all consultant contracts i.e. W9 to process payments.

Oversee processing of the 1199 Funds monthly invoices, ensuring payments are remitted via the employer services portal.

**Program Specific Responsibilities**:

- Responsible for inputting invoices in MIP as directed and verify that all signatures are complete and amounts accurately calculated.
- Responsible for filing and retrieving vouchers, check requests, journal entries, payroll entries, cash receipts and any of the vendor’s records.
- Responsible for retrieving all Accounts Payable and PR records requested by the auditors and provide assistance in sorting, stuffing, and mailing out Account Payable, Foster care and Staff payroll checks.
- Assist in internal audits.
- Responsible for coordinating and moving the previous year records into storage.
- Assist in sorting & distributing the department mail.
- Order office supplies.
- Shredding documents periodically.
- Special Projects as assigned by Supervisor or other senior administrators.

**Agency Wide Duties & Responsibilities**:

- Supports the mission of Graham-Windham and willingly complies with the agencies policies and procedures.
- Must advance the agency’s pillars.
- Has a responsibility to work collaboratively and responsively with the agency’s programs, administrative and executive bodies, and promote positive, ethical organizational culture and exhibit effective resistance to negative norms. Must maintain a positive and engaged professional demeanor.

**Qualifications**:

- Minimum 3 years related experience and high school diploma, or a satisfactory equivalent of education and/or experience.
- Need to have computer knowledge (Microsoft Excel & Word), good written and verbal communication skills.
- Preferable to be familiar with computerized accounting systems such as Micro Information Products.
- Understand expense accounts and cost centers.
- Understands compliance issues around accounts payable processes (W-9, sales tax, etc.)

**Competencies & Traits**:

- Ability to perform quantitative/mathematical analysis.
- Excellent organizational and analytical skills.
- Punctual & Reliable.
- Extremely detail-oriented with a sense of urgency.
- Must maintain a positive and engaged professional demeanor.
- The ability to establish strong working relationships and work well with individuals across the agency.

**Position Type**:

- Full Time.

**Salary/Compensation**:

- $60,751.60 + Potential to Earn Performance Based Merit Award for Eligible Staff + Comprehensive Benefits + Professional Development Opportunities.

**Location**:

- Based in our Brooklyn Heights Office (One Pierrepont Plaza - Brooklyn, NY 11210)

**Graham Windham’s Mission Statement**:
In full partnership with families and communities, Graham Windham strives to make a life-altering difference with children, youth and families who are overcoming some of life’s most difficult challenges and obstacles, by helping to build a strong foundation for life: a safe, loving, permanent family and the opportunity and preparation to thrive in school and in the world.

Graham is an equal opportunity employer. All qualified applicants are invited to apply. Graham offers eligible employees a comprehensive benefit package including medical, dental & vision coverage, PTO and holiday pay, retirement plans (defined contribution pension and 403 (b) thrift), and more.

EOE

**About Graham Windham**:
About the Company In full partnership with families & communities, Graham Windham strives to make a life-altering difference to children, youth and families affected by abuse, neglect and delinquency by providing each child we serve with a strong foundation for life: a safe, loving, permanent family and the opportunity and preparation to thrive in school and in the world. With over 400 full-time, part-time and On-call employees serving children and families in multiple program

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