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Office Coordinator

1 month ago

Philadelphia, United States Oak View Group Full time

Oak View Group:
Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Overview:
Assist with the daily operation of Housekeeping office.

This role will pay an hourly wage of $19 - $22 per hour

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

job expires 6/30/2024

**Responsibilities**:

- Contact potential new hires and organize/conduct new employee orientation.
- Attend career events as needed with representatives of management.
- Assist with the new hire orientation/welcome back processes.
- Maintain office services by organizing office operations and procedures; assisting with time keeping and payroll; controlling correspondence; assigning and checking clerical functions
- Maintain office efficiency by planning and implanting office systems, layouts, and equipment procurement.
- Aid with coordinating and processing inventory orders and onsite vendor services
- Assist with preparing the weekly housekeeping staff schedule per the departments approved budget, and distribute the schedule to management for review
- Process paperwork associated with employee vacation, health & welfare, disability
- Keep track of employee disciplinary points and call-outs.
- Coordinate employee personnel files and provide to management employee updates as needed.
- Aid with management/overseeing part-time housekeeping staff
- Liaison with local Union representatives
- Uphold and enforce compliance of OVG 360 policy and procedures and safety standards.
- Perform other duties and responsibilities as well as aiding as needed throughout the operation.

Qualifications:

- Preferred - Minimum 2 years’ experience in office environment
- High School diploma required
- Ability to work nights, weekends and select holidays, in addition to traditional business hours, as needed
- Demonstrated ability to function in a fast paced, high-pressure environment

Strengthened by our Differences. United to Make a Difference.:

- At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.EEO:

- Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.

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