Administrative Operations Assistant
3 weeks ago
**Overview**:
**Responsibilities**:
- Perform clerical tasks such as data entry, filing, and organizing documents
- Manage calendars, schedule appointments, and coordinate meetings
- Assist in job/work planning and coordination
- Handle incoming and outgoing correspondence.
- Support management with various tasks, including warehouse management, inventory management, job management, quality control of work.
- On field support of staff.
- Utilize software such as DocuSign, Dropbox, and QuickBooks
- Type and distribute reports, presentations, and other documents
**Qualifications**:
- Proven experience in an office setting or administrative role or team leadership.
- Able to lift 25 lbs.
- Strong organizational skills with the ability to prioritize tasks efficiently
- Proficiency in Microsoft Office Suite or Libre Office
- Familiarity with DocuSign for electronic document signing
- Excellent communication skills, both written and verbal
- Ability to work independently and as part of a team
- Knowledge of QuickBooks for basic accounting tasks
- Billingual Portuguese or Spanish
**Job Types**: Full-time, Contract, Temporary
Pay: $20.00 - $22.00 per hour
Expected hours: 30 - 40 per week
**Benefits**:
- Paid time off
Schedule:
- 8 hour shift
- Choose your own hours
- Monday to Friday
**Language**:
- Portuguese (preferred)
- Spanish (preferred)
Work Location: In person
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