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Executive Assistant
4 months ago
Description:
**CHROME HEARTS®**, the Fine Jewelry, Accessories, Shoes, Fragrance & Home Goods company renowned for its sophisticated life-inspired designs, was conceived in 1988 by Richard Stark in Los Angeles. Honoring a commitment to quality materials and timeless design, **CHROME HEARTS®** now has thirty+ stores across North America, Europe, and Asia, and can be found in the most exclusive boutiques around the world.
**SUMMARY/OBJECTIVE**
Chrome Hearts is a luxury brand known for its high-quality, hand-crafted jewelry, accessories, and fashion items. Our brand stands at the intersection of artistry and luxury, delivering unique and exclusive products to a discerning clientele. We are seeking a dedicated and highly organized Executive Assistant to support our Chief Operating Officer (COO) in managing the operational excellence of our dynamic and fast-paced company.
**ESSENTIAL FUNCTIONS**
- Provide comprehensive administrative support to ensure organization and alignment of calendars, meetings, commitments and itineraries.
- Proactively anticipate the COO's needs, dependent on daily commitments to maximize the COO’s time.
- Manage all communications for the COO, including screening calls, drafting correspondence, and responding to requests.
- Organize internal and external meetings, including scheduling, preparing agendas, taking minutes, and following up on action items.
- Coordinate signatures for invoices from all levels of approval.
- Head the company gifting program including planning, purchasing, and distribution of company gifts.
- Manage the COO’s expense reports, including budgeting, gathering financial documentation, and ensuring timely submission and accuracy.
- Serve as Project Manager for various programs under COO, which include prioritization of tasks, ensuring all projects are moving forward towards completion, and adherence to deadlines. Provide updates and reports on project status.
- Prepare, review, and edit presentations, reports, and other documents as needed. Ensure all documents are accurate and professionally presented.
- Arrange complex travel logistics, including flights, accommodations, ground transportation, and detailed itineraries.
- Build and maintain relationships with internal and external stakeholders, acting as a liaison on behalf of the COO.
- Serve as office manager for COO’s office location, managing supplies, equipment and facilities.
- Coordinate document notarization.
**Requirements**:
**QUALIFICATIONS**
- Experience: Minimum of 5 years of experience as an executive assistant, preferably in a luxury brand or high-paced environment.
- Education: Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Exceptional organizational and time-management skills.
- Strong written and verbal communication abilities.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to multitask and prioritize tasks effectively.
- Attention to detail and problem-solving skills.
- High level of professionalism and discretion.
- Ability to work independently and as part of a team.
- Strong interpersonal skills and the ability to build relationships with stakeholders.
- Proactive and self-motivated.
- Ability to anticipate needs and take initiative.
- Flexible and adaptable to changing priorities.
- Strong work ethic and a commitment to excellence.
- Creative thinking and problem-solving abilities.
**PHYSICAL DEMANDS**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to talk and hear. The employee is required to sit and stand for long periods of time, walk and climb stairs; ability to use arm, hands, and fingers to perform basic office duties. The employee is required to be able to lift boxes up to 15 pounds.
**BENEFITS**
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
- Chrome Hearts provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws._
- This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training._
