Front Desk Receptionist/administrative Assistant

3 weeks ago

Fall River, United States Catholic Charities of the Diocese of Fall River, MA Full time

**Front Desk Receptionist/Administrative Assistant - Bilingual**

9am - 5pm Monday - Friday

**Some Administrative Experience Needed**
- **Fall River, MA**_

Come enjoy the charm of working for an amazing long term, well-run social service organization where people genuinely enjoy working together. We are a group of only 125 dedicated people, committed to improving the quality of life for those in need by providing comprehensive social and human services. We provide services in southeastern Massachusetts and Cape Cod with the goal of helping our clients gain long-term stability. We are conveniently located in Fall River, MA away from the heavily travelled commuting routes, _new state of the art shelter opening in the near future in Attleboro, MA._
- **Our New Receptionist/Administrative Assistant will be joining our amazing administrative team.**_

Our new Receptionist/Administrative Assistant will report directly to the Supervisor, and fill the vital role of _**being the face and voice of our agency, as the first person a client may see or hear when they call.**_

**What will your day look like in this key role for our agency? You will**:

- Answer and transfer incoming phone calls to appropriate personnel or department.
- Monitor visitor lobby and facilitates visitor check-in.
- Prepare, send, receive, sort, and distribute mail and packages.
- Order, receive, and verify office supply orders.
- Regular interactions with clients, visitors, and staff.
- Open/unlock main entrance during open office hours.
- Provide administrative support for organization’s CEO, COO, and CFO
- Copying, scanning, printing, and delivering document packets with proper formatting using multifunction copy machine.
- Preparing, reviewing, correcting, and printing letters including gift acknowledgement letters for nonprofit donations.
- Sealing and sending signed letters.
- Other projects as assigned.

**Qualifications**
- **You might wonder how are we different than any other social service agency?**_

**Here are some reasons how we are different**
- We are a place where you will have a say in how things are done, and _where your opinion counts_.
- We are _creative and flexible_ in how we approach our work.
- _We are not corporate in nature._ We are thoughtful decision-makers, with a personal touch, and our employees have the ability to make _a great impact everyday._
- Our wide scope of services and programs offered, provides _many professional opportunities for growth and challenge_.
- We have folks who have worked for us _for over 26 years_, and countless employees who has been promoted through the ranks.
- Our team brings a positive energy and spirit to our work community, where, _**“We’ve got this.”**_ is heard almost every day.
- We are a place where people are **authentic**; where **we treat each other with warmth, kindness and respect.**

**What You Bring to The Table**

Bilingual: fluent in English, and fluent in Spanish or Portuguese.

Some administrative experience
- Data entry experience
- Personal accountability for the quality of work
- Highly organized and conscientious Good communication skills.
- Proficient in Microsoft Outlook.
- **Commitment to integrity, excellence, and the highest standards of ethics**
- **Great Benefits to Include**:_
- _**Health and dental Insurance coverage on day one**_
- _**403B retirement account**_
- _**13 paid holidays**_
- _**3 weeks PTO**_
- _**12 days sick time per year**_
- _**Vision**_
- _**Life insurance paid by the employer**_
- _**Short term disability paid by the employer**_
- _**EAP**_
- _**Flexible Spending Account**_
- _**Health Savings Account**_
- _**Annual Wage Increases**_
- **We would be delighted to talk with you about our organization, and all that we have to offer you Just send your resume TODAY.**_

**Come join our team where a professional, rewarding, and creative environment awaits**

Pay: $18.00 - $19.00 per hour

**Benefits**:

- 401(k)
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Parental leave

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Application Question(s):

- Are you bilingual in Spanish or Portuguese?

**Experience**:

- administrative: 2 years (required)

Work Location: In person

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