Administrative Assistant/receptionist

3 weeks ago

Holland, United States Mike Schaap Builders, Inc. Full time

Proficiencies & Experience_
- Proficient in Microsoft Office
- Prior experience as a receptionist/administrative assistant
- Experience with and understanding of accounting is a plus
- Detail oriented, organized and comfortable working in a busy office environment
- Able to multi-task in busy office environment with many possible interruptions
- Skills_

Basic Skills
- Active Learning: Understanding the implications of new information for both current and future problem solving and decision making.
- Active Listening: Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times. Ability to familiarize yourself with various clients.
- Critical Thinking: Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Effective time management is critical.
- Speaking: Talking to others to convey information effectively and accurately.
- Writing: Communicating effectively in writing as appropriate for the needs of the audience. Able to format business letters from notes or dictation requested by business manager and/or owner.
- Work Context_

Communication
- Contact with Others
- Electronic Mail
- Face-to-Face Discussions
- Letters and Memos
- Telephone

Role Relationships
- Deal with clients, vendors, sub-contractors & sales reps
- Work effectively with supervisors, managers and other personnel
- Ability to be discreet and keep business and client information confidential
- Tasks_
- Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals
- Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs
- Keep office and conference rooms organized and presentable for clients and potential clients
- Sort & Distribute incoming mail
- Receive FedEx, UPS and other deliveries
- Prepare letters/packages for mailing/shipping
- Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions
- Monitor and maintain adequate inventory of supplies (local travel required)
- Maintain databases
- Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as correspondence, or other material
- Process vendor and sub-contractor invoices, payments, collection lieu waivers
- Maintain and organize supporting documents for project billing
- Collect, review, enter and process employee timecards for weekly payroll
- Assist with preparation and distribution of client invoices

Pay: $17.00 - $22.00 per hour

**Benefits**:

- 401(k)
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off

Schedule:

- Monday to Friday

Ability to Relocate:

- Holland, MI 49424: Relocate before starting work (required)

Work Location: In person

  • Receptionist Administrative Assistant

    2 weeks ago

    New Holland, United States Nutrabody Wellness Center Full time

    Job DescriptionJob DescriptionLooking for an entry level or experienced level receptionist/administrative assistant who is positive and reliable. You will be tasked with ensuring professional, efficient and courteous coverage of the reception area and performing a wide variety of office duties/special projects. Must have basic computer knowledge and typing...

  • Office Receptionist

    3 days ago

    Holland, United States Fresh Form Draft Full time

    Office ReceptionistDepartment: This Is Voice Employment Type: Full Time Location: Holland, OH Compensation: $4,350 - $5,150 / month Description We are seeking a friendly, organized, and detail-oriented Office Receptionist to be the first point of contact for our company. The Office Receptionist will handle a variety of administrative and clerical tasks to...

  • Office Receptionist

    2 days ago

    Holland, United States Fresh Form Draft Full time

    Office ReceptionistDepartment: This Is Voice Employment Type: Full Time Location: Holland, OH Compensation: $4,350 - $5,150 / month Description We are seeking a friendly, organized, and detail-oriented Office Receptionist to be the first point of contact for our company. The Office Receptionist will handle a variety of administrative and clerical tasks to...

  • Office Receptionist

    2 days ago

    Holland, United States Fresh Form Draft Full time

    Office ReceptionistDepartment: This Is Voice Employment Type: Full Time Location: Holland, OH Compensation: $4,350 - $5,150 / month Description We are seeking a friendly, organized, and detail-oriented Office Receptionist to be the first point of contact for our company. The Office Receptionist will handle a variety of administrative and clerical tasks to...

  • Office Receptionist

    6 days ago

    Holland, United States This Is Voice Full time

    Job DescriptionJob DescriptionDescription We are seeking a friendly, organized, and detail-oriented Office Receptionist to be the first point of contact for our company. The Office Receptionist will handle a variety of administrative and clerical tasks to ensure the smooth operation of our office. This role is perfect for individuals who excel in customer...

  • Office Receptionist

    2 days ago

    Holland, United States This Is Voice Full time

    Job DescriptionJob DescriptionDescription We are seeking a friendly, organized, and detail-oriented Office Receptionist to be the first point of contact for our company. The Office Receptionist will handle a variety of administrative and clerical tasks to ensure the smooth operation of our office. This role is perfect for individuals who excel in customer...

  • Front Desk Receptionist/medical Administrative

    1 week ago

    South Holland, United States Associated Medical Centers of Illinois, Ltd. Full time

    Private medical office seeking an experienced front desk receptionist/medical administrative assistant to assist daily operations at our South Holland office. The position if for Monday through Friday 8:40am-5:00pm and Saturday rotation (9am-1pm) roughly once a month. Applicants should possess the following skills/abilities: - Answering phones, responding...

  • Receptionist

    2 weeks ago

    South Holland, United States WEST SIDE TRACTOR SALES Full time

    West Side Tractor Sales Receptionist Department Varies Reports To: Varies by location Performs a full range of administrative support duties for a dealership location. Directs phone calls received at the location to the appropriate dealership personnel. Job Duties: - Receives visitors and telephone calls ensuring these individuals are directed to the...

  • Receptionist

    2 weeks ago

    South Holland, United States WEST SIDE TRACTOR SALES Full time

    Job DescriptionJob DescriptionWest Side Tractor Sales Receptionist Department Varies Reports To: Varies by locationPerforms a full range of administrative support duties for a dealership location. Directs phone calls received at the location to the appropriate dealership personnel.Job Duties:- Receives visitors and telephone calls ensuring these...

  • Receptionist

    2 weeks ago

    South Holland, United States WEST SIDE TRACTOR SALES Full time

    Job DescriptionJob DescriptionWest Side Tractor Sales Receptionist Department Varies Reports To: Varies by locationPerforms a full range of administrative support duties for a dealership location. Directs phone calls received at the location to the appropriate dealership personnel.Job Duties:- Receives visitors and telephone calls ensuring these...

  • Receptionist

    2 days ago

    South Holland, United States WEST SIDE TRACTOR SALES Full time

    Job DescriptionJob DescriptionWest Side Tractor Sales Receptionist Department Varies Reports To: Varies by locationPerforms a full range of administrative support duties for a dealership location. Directs phone calls received at the location to the appropriate dealership personnel.Job Duties:- Receives visitors and telephone calls ensuring these...

  • Receptionist

    2 days ago

    Holland, United States Crown Motors Holland Ltd Full time

    Crown Motors is seeking a part time Receptionist. This is a great opportunity to join a company that seeks to grow their employees for future development. Crown Motors has been voted West Michigan's 101 Best and Brightest Companies to Work for 4 years running and "Best Of" West Michigan 6 years running! Hours are Monday and Thursday evenings from 4pm to...

  • Bilingual Office Receptionist/accounting

    4 weeks ago

    South Holland, United States Martin Produce Full time

    **POSITION TITLE**:Office Receptionist/Accounting **PURPOSE**:The Office Receptionist is responsible for handling day-to-day administrative tasks that support our Office to ensure they have the necessary resources to perform their jobs. **DEPARTMENT**:Office/Accounting **REPORTS TO**:Accounting Manager **HOURS/SCHEDULE**:Full-Time, Monday-Friday Start...

  • Receptionist (Security Services), Part Time

    2 months ago

    Holland, United States Holland Hospital Full time

    Under the general direction of the Director of Support Services and the direct supervision of the Lead Security Receptionist: Provides friendly, competent and professional reception and health screening services in an efficient and timely manner to all patients, visitors and staff at the hospital lobbies. **Employment Type**: Part Time (34 hours every two...

  • Administrative Assistant

    2 weeks ago

    Holland, United States William Vaughan Company Full time

    Job DescriptionJob DescriptionWilliam Vaughan Company is helping in the search for an Administrative Assistant for a General Contractor based in Holland, OH. They are seeking a skilled individual to join their team. As the Administrative Assistant, you will be supporting in various capacities as it relates to front desk office management, marketing and...

  • Administrative Assistant

    2 days ago

    Holland, United States William Vaughan Company Full time

    Job DescriptionJob DescriptionWilliam Vaughan Company is helping in the search for an Administrative Assistant for a General Contractor based in Holland, OH. They are seeking a skilled individual to join their team. As the Administrative Assistant, you will be supporting in various capacities as it relates to front desk office management, marketing and...

  • Office Administrator at Eagle Crest Charter Academy

    3 days ago

    Holland, United States National Heritage Academies Full time

    **School Information**: Located in Holland, MI, Eagle Crest Charter Academy opened in 1998 and serves 575+ Young 5-8 students every year. At Eagle Crest, you can connect passion with purpose. To learn more about Eagle Crest Charter Academy click here. **Why Choose Eagle Crest Charter Academy**: Colleagues you enjoy working with to serve students. Utilizes...

  • Receptionist - State Farm Agent Team Member

    1 week ago

    Holland, United States Dennis Jones - State Farm Agent Full time

    Job DescriptionJob DescriptionROLE DESCRIPTION:Dennis Jones - State Farm Agent is seeking an organized and efficient specialist to fulfill administrative duties and support insurance agents in gaining and keeping customers. As Receptionist - State Farm Agent Team Member with our agency, your attention to detail, dedication to client relations, and...

  • Receptionist - State Farm Agent Team Member

    1 week ago

    Holland, United States Zeke Alejos - State Farm Agent Full time

    Job DescriptionJob DescriptionBenefits:Paid time offROLE DESCRIPTION:Zeke Alejos - State Farm Agent is seeking an organized and efficient specialist to fulfill administrative duties and support insurance agents in gaining and keeping customers. As Receptionist - State Farm Agent Team Member with our agency, your attention to detail, dedication to client...

  • Administrative Assistant

    3 weeks ago

    Holland, United States miOttawa.org Full time

    Under the supervision of the Environmental Health Manager, provides administrative and secretarial support for the Environmental Health Team. Provides budget, accounting, records management, and office administration services. Supervises office support employees and plans, delegates, and schedules clerical duties. Develops and implements office operating...