Human Resource Assistant

2 weeks ago

Urbana, United States University of Illinois Urbana-Champaign Full time

**Human Resource Assistant**

**Computer Science**

**The Grainger College of Engineering**

**University of Illinois Urbana-Champaign**

The **Department of Computer Science **in The Grainger College of Engineering seeks applicants for a **Human Resource Assistant** position. This position is responsible for performing support duties for the department's Human Resources team.

**Duties and Responsibilities**:
Search assistance:

- Access information in the applicant tracking system to obtain the final approved documentation and place it in individual search folders.
- Use existing templates to draft offer letters for HR staff members to review.
- Create personnel files for individuals hired, placing appropriate electronic documents into the files.
- Schedule new hire orientation sessions.

Appointment processing:

- For recurring appointments (i.e. Named Faculty Appointments), complete stipend election forms and send to faculty members for their elections, gather completed forms for personnel files, and process reappointments.
- Process Service in Excess payments for faculty teaching across multiple campuses, per the multicampus compensation agreement. Send offer letters, collect travel information, and process payments for eligible faculty each semester.

Compliance Tracking:

- Assist HR staff with tracking completion of annual trainings (ANCRA, Ethics, Title IV, etc.). Access completion records, send reminders, and notify supervisors of non-completion.
- Assemble and assist with the process/collection of annual performance reviews, job description maintenance and updates, etc. Track completion of performance reviews and send reminders to supervisors, as needed.
- Draft employment verification letters for faculty, staff, and students, as directed.
- Assume additional appropriate duties to further the mission of the department.

**Minimum Qualifications**:
1) High school diploma or equivalent.

2) Any one or any combination totaling one (1) year (12 months) from the following categories below:
A) course work in human resource administration, business administration or a closely related field, as measured by the following conversion table or its proportional equivalent:
30 semester hours equals one (1) year (12 months)
B) work experience performing basic human resource/payroll or general office support duties

**Preferred Qualifications**:

- ** **Undergraduate bachelor’s degree.
- 1-2 years of experience in job area.

**Knowledge, Skills, and Abilities**:

- ** **Ability to provide excellent service to internal and external customers.
- Effective verbal and written communication skills.

**APPOINTMENT INFORMATION**

**APPLICATION PROCEDURES AND DEADLINE INFORMATION**

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

**Requisition ID**: 1023999
**Job Category**: Administrative Support

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