Current jobs related to Office Administrator - Urbana - University of Illinois Urbana-Champaign

  • Administrative Officer

    2 weeks ago

    Urbana, United States Agricultural Research Service Full time

    JOB SUMMARY: This position is in the Agricultural Research Service (ARS), Field Organization, Midwest Area (MWA), Location Support Staff located in Urbana, IL. In this position, you will work closely with the location's management team to efficiently and effectively carry out all administrative operations. MAJOR DUTIES: Provides technical guidance and...

  • Administrative Support Specialist

    2 days ago

    Urbana, Illinois, United States Spherion Full time

    Job SummaryWe are seeking a highly skilled and experienced Administrative Assistant to provide comprehensive support at various client locations. The ideal candidate will be detail-oriented, efficient, and possess excellent communication skills.Key ResponsibilitiesManage and organize filing systems (both physical and digital) to ensure easy access to...

  • Administrative Assistant- CMH Hospitalists

    4 weeks ago

    Urbana, United States Carle Full time

    Administrative Assistant- CMH Hospitalists + Department: Hospitalists - CMH + Entity: Peoria Service Area + Job Category: Clerical/Admin + Employment Type: Part - Time + Job ID: 38561 + Experience Required: 1 - 3 Years + Education Required: Associates Degree + Shift: Day + Location: Peoria, IL + Usual Schedule: Mon, Wed, Fri - Flexible + On Call...

  • Staffing Office Coordinator

    1 week ago

    Urbana, Illinois, United States Carle Health Full time

    {"Job Title": "Staffing Office Coordinator", "Job Summary": "We are seeking a highly organized and detail-oriented Staffing Office Coordinator to join our team at Carle Health. In this role, you will be responsible for assisting with staffing and scheduling coordination for inpatient operations. You will work closely with our scheduling team to ensure that...

  • Security Officer

    14 hours ago

    Urbana, Illinois, United States Carle Health Full time

    Job SummaryWe are seeking a highly skilled Security Officer to join our team at Carle Health. As a Security Officer, you will be responsible for providing security services to protect employees, visitors, patients, and facility at regional Carle outpatient locations.Key ResponsibilitiesMonitor perimeter and interior doors/areas to prevent unauthorized...

  • Staffing Office Scheduling Assistant

    3 weeks ago

    Urbana, United States Carle Foundation Hospital Full time

    Staffing Office Scheduling Assistant Department: Staffing Office 10 20 Entity: Champaign-Urbana Service Area Job Category: Clerical/Admin Employment Type: Full - Time Job ID: 45556 Experience Required: 1 - 3 Years Education Required: Not Indicated Shift: Variable Location: Urbana, IL Usual Schedule: Rotating On Call Requirements: No Work...

  • Middle Office Service Support Specialist

    2 months ago

    Urbana, United States BankTalent HQ Full time

    Position Summary The Middle Office Service Support Specialist is responsible for completing various middle office operations functions and ensuring that there is a seamless and integrated flow of information between Trust Administration, Trust Operations, Tax, Compliance, and Investments. The Level I position has limited decision-making authority while the...

  • Staffing Office Scheduling Assistant

    3 weeks ago

    Urbana, United States Carle Full time

    Staffing Office Scheduling Assistant Department: Staffing Office_10_20 Entity: Champaign-Urbana Service Area Job Category: Clerical/Admin Employment Type: Full - Time Job ID: 45556 Experience Required: 1 - 3 Years Education Required: Not Indicated Shift: Variable Location: Urbana, IL Usual Schedule: Rotating On Call Requirements:...

  • Healthcare Administrative Coordinator

    4 weeks ago

    Urbana, Illinois, United States The Carle Foundation Full time

    Department: Sleep Clinic - CPGUsual Schedule: Monday-Friday, 7:30am-4:30pmJob Category: Clerical/AdminWork Location: Carle Foundation HospitalEmployment Type: Full - TimeNursing Specialty:Job Summary:The Healthcare Administrative Coordinator plays a vital role in managing various responsibilities associated with the daily operations of the clinic. This...

  • Sales Administration Team Leader

    4 weeks ago

    Urbana, Ohio, United States Rittal LLC Full time

    Job OverviewSales Administration plays a crucial role in the operational success of Rittal North America, a leader in innovative engineering solutions. We specialize in designing and manufacturing top-tier industrial and IT enclosures, racks, and accessories, including advanced power management and climate control systems tailored for various applications.As...

  • Training and Compliance Administrator

    2 months ago

    Urbana, United States CRSi Full time

    Champaign Residential Services, Inc. (CRSI) is seeking a Training and Compliance Administrator to oversee all training programs and ensure employee compliance is met. This individual will be responsible for ensuring all required training is in accordance to regulations in all environments, as well as agency policy and any other regulatory requirements. They...

  • Training and Compliance Administrator

    3 weeks ago

    Urbana, United States CRSi Full time

    Champaign Residential Services, Inc. (CRSI) is seeking a Training and Compliance Administrator to oversee all training programs and ensure employee compliance is met. This individual will be responsible for ensuring all required training is in accordance to regulations in all environments, as well as agency policy and any other regulatory requirements. They...

  • Customer Service Rep

    4 months ago

    Urbana, United States Medserv Equipment Corp Full time

    Job DescriptionJob DescriptionDescription:Home Medical Equipment Company seeking a dedicated CSR/Administrative Assistant. In this role, you will be responsible for performing all tasks & communication related to intake of patient information for durable medical equipment with patients, referral sources, and third party payers.Under the supervision of the...

  • Dental Office Coordinator

    4 weeks ago

    Urbana, United States Bauer & Beck DDS Full time

    Job DescriptionJob DescriptionOffice Coordinator & Dental Receptionist– Bauer & Beck, DDSAre you looking for an opportunity to let your personality & organizational skills shine while supporting a friendly & outgoing team in a thriving private dental practice?We have served the Urbana, OH community for years & are thrilled to announce a unique opportunity...

  • Medical Office Support Representative

    4 weeks ago

    Urbana, Illinois, United States The Carle Foundation Full time

    Usual Schedule: Monday-Friday, 8:30am - 5:30pmRegions:On Call Requirements: NoneJob Category: Clerical/AdminWork Location: Carle Foundation HospitalEmployment Type: Full-TimeNursing Specialty:Job Post ID: 44426Secondary Job Category:Experience Requirements: 3-5 YearsEducation Requirements: Associates DegreeJob Overview:The Patient Services Representative...

  • Certified Medical Assistant

    1 week ago

    Urbana, Illinois, United States OSF HealthCare Full time

    Job SummaryThe Certified Medical Assistant will perform delegated clinical and administrative duties consistent with Medical Assistant program education, training, and experience. May work in both the clinical and front office functions of the practice providing clerical support, assisting in the delivery of health care and patient care support activities at...

  • Administrative Assistant- Community Services

    2 months ago

    Urbana, United States Champaign County Regional Planning Commission Full time

    Job DescriptionJob DescriptionThe Administrative Assistant – Community Services is responsible for performing general office duties, including typing of reports, grants, minutes, and other general correspondence.  Other duties include performing general data entry utilizing a variety of computer software programs, answers phones and schedules meetings and...

  • Training and Compliance Officer

    3 weeks ago

    Urbana, Ohio, United States CRSI Full time

    About the RoleCRSI is seeking a highly skilled professional to oversee all training programs and ensure employee compliance is met.Key Responsibilities:Develop and implement training curriculum to meet organizational rules, regulations, policies, and procedures.Conduct new hire orientation and other required trainings, such as CPR/FA.Maintain training...

  • Certified Medical Assistant

    2 months ago

    Urbana, United States CARLE Full time

    The Certified Medical Assistant / Registered Medical Assistant performs routine administrative and patient care support duties in a medical practice to assist medical and/or nursing staff in the examination and treatment of patients and ensures that the office runs smoothly.Perform a variety of routine direct patient care duties to assist medical and nursing...

  • Certified Medical Assistant

    2 months ago

    Urbana, United States CARLE Full time

    The Certified Medical Assistant / Registered Medical Assistant performs routine administrative and patient care support duties in a medical practice to assist medical and/or nursing staff in the examination and treatment of patients and ensures that the office runs smoothly.Perform a variety of routine direct patient care duties to assist medical and nursing...

Office Administrator

4 months ago

Urbana, United States University of Illinois Urbana-Champaign Full time

**Office Administrator - Illinois Human Resources**:
**Illinois Human Resources**:
Job Summary

The primary function of this role is to assist the three Assistant Chancellors in Illinois Human Resources: Assistant Chancellor for Culture, Learning and Engagement, Assistant Chancellor for Strategic Programs and Partnerships and Assistant Chancellor for Centers of Expertise. The Office Administrator will work closely with the Assistant to the Senior Associate Chancellor. The primary duties will include assisting with complex and demanding calendars and support with meeting preparation, using the full range of features of Microsoft Office Suite. The Office Administrator will have access to highly sensitive information and must use discretion and confidentiality.
- Duties & Responsibilities
- Responsible for calendar management for the Assistant Chancellors. This includes exercising independent judgment and initiative in determining priorities and effective utilization of time for meetings and appointments; keeping Assistant Chancellors informed of daily messages and events. The work can be extremely complex and demands flexibility and attention to detail.
- Support Assistant Chancellors with assembling files for appointments, support key committees as assigned, meeting/programmatic preparation (e.g. reserving meeting space, notetaking, sharing agendas, sending calendar invites) and general office support tasks as needed.
- Arrange itineraries and accompanying travel arrangements for Assistant Chancellors. Complete meeting/conference registrations, reserve hotel rooms, flight, and travel, as needed. This requires a high degree of attention to detail to effectively coordinate all aspects of travel.
- Fiscal transactions such as processing expenses using T-cards and/or p-cards; expenses paid out of pocket and travel exception requests. The reimbursements can be very detailed and extremely complicated.
- Work closely with Assistant Chancellors on annual review process and searches, managing the processes and making sure they are on track, and apprising Assistant Chancellors if there are any issues.
- Assist with projects as directed.

Minimum Qualifications
- High school diploma or equivalent.
- Any one of the following from the categories below:

- Four (4) years (48 months) of work experience comparable to the third level of this series.
- Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Preferred Qualifications

Experience supporting multiple people in an organization.

Knowledge, Skills and Abilities
- Ability to receive and manage highly confidential information and requests with the upmost discretion.
- Ability to communicate effectively and professionally, build rapport and establish effective working relationships with campus partners and staff.
- Demonstrated professionalism and experience with executive level management/administration.
- Attention to detail.
- Knowledge of and ability to be proficient in the Microsoft Office Suite of products, especially Outlook, PowerPoint, Word, and Excel.
- Ability to effectively multi-task and stay organized.
- Ability to work harmoniously with faculty and staff from a wide variety of disciplines.
- Familiarity and high aptitude working with data; running reports; preparing spreadsheets.

**Appointment Information**:
This is a 100% full-time Civil Service 3253 - Office Administrator position, appointed on a 12-month basis. The expected start date is as soon as possible after 4/29/2024. The starting salary for this position is $50,000, and is commensurate with experience. This position is not eligible for sponsorship.

**Application Procedures & Deadline Information**:
The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

**Requisition ID**: 1024250
**Job Category**: Administrative Support