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Events & Program Coordinator

3 months ago

Murrieta, United States MurrietaWildomar Chamber of Commerce Full time

The Murrieta/Wildomar Chamber of Commerce is a catalyst for business growth, a convener of leaders and influencers who make things happen, and champion for a stronger community. Join our team and make a difference

**Position Title**: Events & Program Coordinator
**Status, Classification**: Full-time regular, Non-Exempt

**Position Summary**
Working closely with Senior Management, the Programs & Events Coordinator is responsible for coordinating and delivering events and programs on behalf of the Murrieta/Wildomar Chamber, Impact Riverside County Chamber Foundation, and Murrieta Innovation Center which are of meaningful value to our membership and stakeholders. This role will collaborate with fellow team members to bring fresh, innovative, and creative ideas and processes to the assignments to enhance the value and experience of stakeholders.

**Essential Duties and Responsibilities**
The Program & Events Coordinator will contribute to achievement of the Chamber’s financial goals by planning and coordinating Chamber programs, events, and activities, including but not limited to:

- Annual Awards Celebration Dinner
- All Chamber Mega Mixers
- Economic Outlook Breakfast
- State of the City (Murrieta & Wildomar)
- Job Fairs
- Franchise Expo
- Evening of Innovation
- Innovation Month Pitch Finale
- Coffee with the City
- Coffee with the County
- Monthly Mixer and Networking Breakfast
- Ribbon Cuttings/Grand Openings
- New Member Receptions
- Board of Directors/Ambassador special events (retreat, holiday party, other outings as needed)
- Work within a provided budget for each event; provide an accounting of all revenues/expenditures; and ensure that an “actual to budget” is provided to the CEO/VP of Operations in timely regular interval
- Manage, update, and track events on ChamberMaster calendar
- Manage appropriate event committees with respect and tact
- Plan, prepare, and coordinate event timeline including advertising and sales promotion materials in consultation with coordinating staff.
- Communicates updates effectively with the VP of Operations and Communications Manager
- In consultation with VP of Operations, coordinates staff, volunteers, temporary or otherwise, to ensure a successful event.
- Participate in annual review of events, determining whether events continue to meet Chamber mission and revenue goals
- Coordinates annual master chamber calendar planning session for following year and maintains master chamber calendar
- Other duties may be assigned by the President/CEO or VP of Operations

**Essential Attributes**
- Key Characteristics:_
- Demonstrate a high level of customer service when working with members, elected leaders, general public, and volunteers
- Demonstrates a warm and helpful demeanor and is approachable, outgoing, assertive, and respectful
- Demonstrates honesty and trustworthiness
- Strong ability to work independently or as part of a team. Demonstrates a collaborative spirit
- Able to initiate and track multiple projects and meet frequent deadlines
- Maintains a high level of confidentiality
- Works effectively with people of diverse backgrounds and educational levels
- Works independently with mínimal supervision
- Technical Skills:_
- Excellent professional communication skills (spoken, written, and editing)
- Organizational skills: ability to prioritize, follow up and multi-task
- Must have a high attention to detail and anticipate need
- Strong understanding of MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams) Canva, and common social media platforms
- Equipment**: Uses such office equipment as computer terminals, phone and voice mail systems, copiers, iPad, and smart screens
- Must be able to sit and work comfortably at a desk station for extended time periods
- Must be able to drive to appointments out of the office

**Physical Demands**
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The employee must regularly lift and /or move up to 10 pounds; frequently lift and/or move up to 25 pounds.
- Specific vision abilities required by this job include close vision and the ability to adjust focus.
- While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
- The employee is frequently required to reach with hands and arms.
- The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl.

**Schedule**:

- Full time. Typical schedule is Monday-Friday 8:30am-5pm
- This role will require occasional early morning or late-night attendance for member events
- Occasional overtime depending on business and event needs to be approved by President/CEO or VP of Operations

**Desired Education and Experience**
- High school diploma
- Some college