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Administrative Analyst
4 months ago
**Summary of Duties**: Provide administrative support to Chief Technology and Innovation Officer, and departments reporting to the CTIO as directed by the CTIO. Provide a wide variety of customer service-related, administrative, or office/facility management duties, serving as the first line of services to internal and external customers of the Township.
**Essential Duties and Responsibilities**:
- Conducts research and compiles information for reports.
- Processes check requests.
- Processes department contracts for approval and recording.
- Processes purchase orders and invoices by verifying product or service was received, writing proper account code on invoice, and forwarding to accounts payable.
- Maintain all databases, as required by the assigned department.
- Administer all programs, as assigned by department.
- Composes and prepares routine correspondence.
- Coordinates Director's schedules and makes appointments to include travel schedules and reservations; to include processing travel and lodging requests for the department.
- Organizes and maintains file system and files correspondence and other records.
- Makes copies and scans correspondence and other related materials.
- Assist with project management and scheduling resources.
- Assist in the coordination of department events and programs.
- Orders and coordinates delivery of office furniture and/or supplies for the department; to include maintaining accurate inventory for the department.
- Provides Notary Public service for company documents.
- Maintains emergency information and supplies for the department.
- Maintains company cellphone inventory.
- Recommend improvements in workflow, procedures and use of equipment and forms.
- Performs other duties as assigned.
**Minimum Qualifications**:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
**Education**: Associate Degree (A. A.) or equivalent from two-year college or technical school.
**Experience**:Three (3) years’ related experience; or equivalent combination of education and experience.
**Licenses and Certifications**:
- Must possess a Texas driver’s license within the first ninety (90) days of employment and meet the driver safety policy requirements.
- Notary Public
**Computer Skills**:Must be proficient in Office 365 and Teams.
The Woodlands Township is an Equal Opportunity Employer and values diversity at all levels of its workforce.
