Administrative Assistant/bookkeeper

2 weeks ago

Oceanside, United States California Fire Stop, Inc. Full time

**Responsibilities**:

- Manage day-to-day bookkeeping tasks, including processing of daily deposits, daily cash transactions, assist AR, AP, PR, HR departments bookkeeping needs.
- Maintain accurate records in QuickBooks Online (QBO) and QuickBooks Desktop.
- Handle unconditional and conditional waivers, ensuring proper documentation and compliance.
- Convert & organize hard copy files to paperless files within Dropbox or similar online file storage.
- Organize & Maintain Vehicle fleet records including Registration, finance records, Amortization schedules, Auto insurance, driver records, etc.
- Manage office administration tasks, including filing, scheduling, ordering of office supplies, communications for multiple departments.
- Utilize Microsoft Office suite (Word, Excel, Outlook) for various tasks.
- Collaborate with other team members to support & improve company administrative operations.

**Requirements**:

- Proven experience in construction business office administration and bookkeeping.
- Proficiency in QuickBooks Online (QBO) and QuickBooks Desktop.
- Strong knowledge of Microsoft software, including Word, Excel, and Outlook.
- Experience utilizing file storage systems including Drop Box & Microsoft.
- Experience working with unconditional and conditional waivers.
- Excellent organizational and multitasking skills.
- Strong attention to detail and accuracy in all tasks.
- Ability to work independently and as part of a team.
- Strong communication skills, both written and verbal.

**Benefits**:

- Competitive salary based on experience.
- Health, dental, and vision insurance options.
- Retirement plan with company match.
- Paid time off and holidays.
- Opportunities for professional growth and development.

**How to Apply**: If you meet the requirements and are interested in joining our team, please submit your resume, please include your experience with QuickBooks and Microsoft software, as well as your experience with unconditional and conditional waivers.

We look forward to hearing from you

California Fire Stop, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) 4% Match
- Dental insurance
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Paid training
- Vision insurance

Experience level:

- 5 years

Schedule:

- 8 hour shift

Ability to Relocate:

- Oceanside, CA 92058: Relocate before starting work (required)

Work Location: In person

  • Assistant Property Manager Ii

    5 days ago

    Oceanside, United States Liberty Military Housing Full time

    Overview: **_ Liberty Military Housing - Own your passion for service!_** - At _**_Liberty Military Housing _**_we’re here to serve those who serve our country by providing military families with comfortable, well-maintained homes in inviting communities across the United States. We take great pride in our highly trained team of professionals. With a blend...

  • Assistant Property Manager II at the Mesa District

    4 weeks ago

    Oceanside, United States Liberty Military Housing Full time

    Overview: Liberty Military Housing Own your passion for service! At Liberty Military Housing were here to serve those who serve our country by providing military families with comfortable, well-maintained homes in inviting communities across the United States. We take great pride in our highly trained team of professionals. With a blend of property...

  • Administrative Assistant

    2 weeks ago

    Oceanside, United States Mental Health Systems, Inc. Full time

    Job DescriptionJob DescriptionAt TURN our mission is Improving Lives. Our organization embraces the tenets of client-centered care, and our core values Integrity, Diversity, Mentorship, and Inclusion are at the forefront of everything we do. We hire exceptional individuals seeking meaningful opportunities in a purpose-driven environment. JOB SUMMARYProvide...

  • Assistant Property Manager II

    5 days ago

    Oceanside, California, United States Liberty Military Housing Full time

    Overview: Liberty Military Housing – Own your passion for service!   At Liberty Military Housing we’re here to serve those who serve our country by providing military families with comfortable, well-maintained homes in inviting communities across the United States. We take great pride in our highly trained team of professionals. With a blend of...

  • Assistant Property Manager II

    3 weeks ago

    Oceanside, California, United States Liberty Military Housing Full time

    Overview: Liberty Military Housing – Own your passion for service!   At Liberty Military Housing we’re here to serve those who serve our country by providing military families with comfortable, well-maintained homes in inviting communities across the United States. We take great pride in our highly trained team of professionals. With a blend of...

  • Part-Time Mental Health Administrative Assistant

    1 day ago

    Oceanside, United States Dr. Alexandra Laifer PhD Psychologist PC Full time

    Job DescriptionJob DescriptionJob Title: Part-Time Mental Health Administrative Assistant for Private Practitioner (HYBRID) Company: Dr. Alexandra Laifer PhD Psychologist PCLocation: Oceanside, CA 92054About Us: This is a successful hybrid psychology practice based in North County San Diego, California led by Dr. Alexandra Laifer, a seasoned psychologist...

  • Administrative Specialist

    1 month ago

    Oceanside, United States California Fire Stop, Inc. Full time

    **About us** Join our dedicated team, a leading firestopping company committed to safety, quality, and excellence in every project. Specializing in fire protection solutions, we take pride in our innovative approach and unwavering commitment to client satisfaction. As we continue to expand our operations, we are seeking an Administrative Specialist to...

  • administrative support assistant, nf-2

    4 weeks ago

    Oceanside, California, United States Department Of The Navy Full time

    Summary Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and...

  • CNA / Home Health Aide/ PCA / Assistant

    6 hours ago

    Oceanside, United States Dentserv Dental Services Full time

    Job DescriptionJob DescriptionOur dental practice is searching for motivated assistants! No prior dental training is required. We have been providing high quality dental care to residents in healthcare settings such as nursing homes and rehab facilities for over 40 years.  As an assistant, you will be trained to support our dentists with patient related...

  • Assistant Manager

    7 hours ago

    Oceanside, United States Cotti Foods Corporation Full time

    Job DescriptionJob DescriptionStart your career at Taco Bell and be part of a team that supports your success. We provide the tools and resources for your growth. Your success is important to us, and we're here for you!As a Taco Bell Assistant Manager, you will play a crucial role in providing an amazing customer experience. The Assistant Manager will...

  • Medical Assistant

    2 weeks ago

    Oceanside, United States Family Health Centers of San Diego Full time

    Impact Lives, Impact Community Family Health Centers of San Diego (FHCSD) is passionate about providing exceptional health care to all, especially underserved communities with limited health care options. Founded by a Latina grandmother/community advocate over 50 years ago in Barrio Logan, FHCSD has grown into one of the largest community health systems in...

  • Dental Assistant

    6 hours ago

    Oceanside, United States Vista Community Clinic - Oceanside Full time

    Job DescriptionJob DescriptionDental Assistant - $22-$26/hr(RDA - $24 - $27/hr)We are seeking to hire a Dental Assistant Lead (DA or RDA)! Oceanside Office: Mission DentalPart TimeBenefits Package: MedicalVisionDental403b and Life InsurancePaid Time OffResponsibilitiesPerform a wide variety of patient care activities and assist chair side in the concept of...

  • Medical Assistant

    1 month ago

    Oceanside, United States Family Health Centers of San Diego Full time

    Impact Lives, Impact CommunityFamily Health Centers of San Diego (FHCSD) is passionate about providing exceptional health care to all, especially underserved communities with limited health care options. Founded by a Latina grandmother/community advocate over 50 years ago in Barrio Logan, FHCSD has grown into one of the largest community health systems in...

  • Caregiver HCA with standard of excellence

    6 days ago

    Oceanside, United States Assisting Hands of North County Full time

    Benefits: Company parties Competitive salary Training & development Description: Smaller agency looking for dedicated team members. Our goal is to serve clients with excellence and ensure we're every caregivers' favorite agency to work with! This position provides companion and personal care services to clients that contract with...

  • Caregiver HCA with standard of excellence

    1 week ago

    Oceanside, United States Assisting Hands of North County Full time

    Job DescriptionJob DescriptionBenefits:Company partiesCompetitive salaryTraining & developmentDescription: Smaller agency looking for dedicated team members. Our goal is to serve clients with excellence and ensure we're every caregivers' favorite agency to work with! This position provides companion and personal care services to clients that contract...

  • Office Specialist II

    2 weeks ago

    Oceanside, United States City of Oceanside (CA) Full time

    Introduction THE CITY OF OCEANSIDE IS AN EQUAL OPPORTUNITY EMPLOYER. The Water Utilities Department is conducting a department wide compensation study to maintain regionally competitive standing as a Water Utilities employer. The results of this study may impact base salaries in fiscal year 2024/2025. This position will be starting on or after July 1,...

  • Human Resources Generalist

    3 weeks ago

    Oceanside, United States Partners Personnel Full time

    Human Resource Generalist needed for full time, Direct Hire position in Oceanside, CA! Compensation $75K-$85K D.O.E. Job Description: We are seeking a dynamic and experienced Human Resource Generalist to join our team. As a Human Resource Generalist, you will play a key role in supporting various HR functions and initiatives within the organization. You...

  • Human Resources Generalist

    3 weeks ago

    Oceanside, United States Partners Personnel Full time

    Human Resource Generalist needed for full time, Direct Hire position in Oceanside, CA! Compensation $75K-$85K D.O.E.Job Description: We are seeking a dynamic and experienced Human Resource Generalist to join our team. As a Human Resource Generalist, you will play a key role in supporting various HR functions and initiatives within the organization. You will...

  • Director of Ministry Operations

    4 weeks ago

    Oceanside, United States Next Chapter Church and Shawn Mitchell Ministries Full time

    Job DescriptionJob Descriptioncompensation: $20-$28 to start per houremployment type: full timejob title: Director of Ministry OperationsAs Director of Ministry Operations, (DMO), of Next Chapter Church, (NCC), you will support ministry needs with the church and the outreach elements of Shawn Mitchell Ministries, (SMM) as deemed necessary. Oversees the...

  • IT Specialist

    2 weeks ago

    Oceanside, United States Cloudpso Full time

    Job Description Job Overview: We are looking for a proactive and experienced IT Specialist to manage our company's IT infrastructure with a focus on AWS, Azure, and Microsoft 365 services. The ideal candidate will have a strong background in cloud computing, network administration, and Microsoft technologies. This role will be responsible for maintaining and...