Program Coordinator

2 weeks ago

New Haven, United States Yale University Full time

**Program Coordinator**:

- Law School - Leadership Program Operations
- 88136BR

**University Job Title**
- Program Coordinator

**Bargaining Unit**
- L34 - Local 34 (Yale Union Group)

**Time Type**
- Full time

**Duration Type**
- Regular

**Compensation Grade**
- Labor Grade D

**Wage Ranges**
- Click here to see our Wage Ranges

**Searchable Job Family**
- Administration

**Total # of hours to be worked**:

- 37.5

**Work Week**
- Standard (M-F equal number of hours per day)

**Work Location**
- Central Campus

**Worksite Address**
- 100 Tower Parkway
- New Haven, CT 06511

**Work Model**
- Hybrid

**Position Focus**:

- The Program Coordinator will have dual responsibilities to provide administrative support for 1) the Center for Academic Freedom and Free Speech and 2) the Crossing Divides Program within the Tsai Leadership Program at the Yale Law School. Responsibilities will include assistance with event planning and organization including but not limited to advertising, coordination, and execution of events, database maintenance, written correspondence, alumni relations, website maintenance, public relations and communications, budget monitoring, expense reporting and reimbursement, and managing day-to-day office logistics.
- Center for Academic freedom and Free Speech: Coordinate program activities. Assist with establishing, implementing, and coordinating administrative functions, procedures, and systems. Serve as principal source of information on policies, procedures, programs, and office activities. Establish and maintain professional relationships with internal and external contacts. Process and monitor expenses and ensure adherence to budgetary guidelines. Assist with budget preparation and drafts based on existing budgets. Compose substantive correspondence and written material. Compile, synthesize and manipulate data. Summarize findings and write, produce and distribute reports or portions of reports. May create simple databases. Proofread and edit material for grammatical and factual accuracy. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. May perform other duties as assigned.
- Crossing Divides Program: Assist in the planning, administration, and execution of Crossing Divides Program events, including, but not limited to, lectures, speaker panels, workshops, lunches, dinners and meetings, featuring the law school dean, high-level guests and speakers, and other faculty and senior staff. Work collaboratively with administrative departments, including the Tsai Leadership Program Co-Heads, Law school Dean’s Chief of Staff, Director of Operations, and Program Coordinator, as applicable. Interact frequently with visitors, students, alumni, faculty, and staff. Coordinate and schedule internal and external meetings and calls on behalf of the Crossing Divides program. Field and answer questions or triage inquiries as appropriate. Manage Workday processing, including submitting invoices, creating expense reports, processing reimbursements, etc. Maintain and utilize all event-related processes, checklists, project intake and tools. Serve as a member of the Tsai Leadership Program team and provide backup for other team members. May perform other duties as assigned.

**Essential Duties**

**Required Education and Experience**
- Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

**Required Skill/Ability 1**:
**Required Skill/Ability 2**:

- Demonstrated ability to assist in all aspects of event and meeting planning and execution, including developing and assembling meeting materials, arranging rooms, catering, transportation, hotel accommodations, and cultivating and maintaining relations with special guests and their staffs.

**Required Skill/Ability 3**:

- Exceptional organizational skills; demonstrated ability managing multiple projects, events, and calendars simultaneously. Ability to "think on your feet", paying attention to detail and letting nothing fall through the cracks despite shifting priorities and requests.

**Required Skill/Ability 4**:

- Experience with the preparation of expense reimbursement, processing of financial transactions, ordering of supplies, and other required paperwork.

**Required Skill/Ability 5**:

- Strong interpersonal skills; the coordinator is an ambassador for the Center. Ability to work a flexible schedule, adjusting hours/days as needed due to events and workflow.

**Preferred Education, Experience and Skills**:

- BA degree or combination of education and related experience preferred. Experience with developing and monitoring budgets. Event planning and coordination experience in an academic setting.

**Weekend Hours Required?**
- Occasional

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