Administrative Support Assistant

3 weeks ago

Richmond, United States US Veterans Health Administration Full time

**Duties**:
**THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION**

**Major Duties**:

- Coordinates and maintains office calendar.
- Schedules and/or coordinates and records training, appointments, meetings, conferences, and/or workshops, and/or associated travel arrangements/processes for the supervisor and staff members.
- Informs supervisor of conflicts, reschedules appointments when it is clear that the supervisor will not be able to make all commitments, contacts other people to attend meetings in lieu of supervisor when necessary, and makes calendar available to supervisor and others to minimize conflicts in scheduling
- Takes minutes of staff meetings typical assignment of various minutes to include Environment of Care (EOC) and associated sub-committees, staff meetings, etc. as assigned, and compiles them into final form.
- Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.
- Performs timekeeping.
- Create work orders.
- Composes, reviews, and edits a variety of letters, reports, and correspondence for accuracy and completeness; prepares public presentation outlines, graphics and minutes.
- Creates, processes, and maintains attendance and leave records.
- Handles payroll matters.
- Provides technical advice and assistance on pay and leave matters.
- Provides orientation to a Time and Attendance system to all new alternate timekeepers, and new supervisors.
- Posts employees' daily work hours to include annual leave (AL), sick leave (SL) and administrative absence (AA) in order to maintain and update employees' daily postings.
- Provides general administrative and clerical support such as responding to telephone inquiries and providing requested information about the office and other criteria as applicable.
- Notes and follows-up on commitments made at meetings and conferences by staff members.
- Performs other related duties as assigned.

**Work Schedule**:Monday-Friday, 8:00am to 4:30pm

**Recruitment & Relocation Incentives**: Not authorized

**Critical Skills Incentive (CSI)**: Not approved

**Financial Disclosure Report**: Not Required

**Requirements**:
**Conditions of Employment**:

- Selective Service Registration is required for males born after 12/31/1959
- You may be required to serve a probationary period
- Subject to background/security investigation
- Selected applicants will be required to complete an online onboarding process
- Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
- Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

**Qualifications**:
**TYPING PROFICIENCY**: This position requires the skills of a qualified typist. In addition to meeting the experience and/or education requirements described below, you must be able to type at least 40 words per minute.
- **EXPERIENCE AND/OR EDUCATION REQUIREMENT**:
**EXPERIENCE**: At least one year of specialized experience that equipped you with the particular knowledge, skills and abilities to perform successfully the duties of this position, and that is typically in or related to the work of this position? To be creditable, this experience must have been equivalent to at least the GS-4 grade level in the Federal Service. Specialized experience is experience performing a wide range of administrative support duties, i.e., typing correspondence, timekeeping, managing a calendar, scheduling appointments and/or meetings, taking meeting minutes, etc.
- **~OR~**
- **~OR~**
***
- You will be rated on the following Competencies as part of the assessment questionnaire for this position:
- Computer Skills
- Interpersonal Effectiveness
- Manages and Organizes Information
- Organizational Awareness
- Planning and Evaluating
- Technology Application

**IMPORTANT**: A full year of work is considered to be 35-40 hours of work per week. All experience listed on your resume must include the month and year start/end dates. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.
- Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive

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