Executive Assistant to CEO

2 weeks ago

Austin, United States MWM DesignGroup Full time

MWM DesignGroup is looking for an experienced Executive Assistant that will support our CEO. We are looking for someone ready to collaborate with the CEO to_
- advance company initiatives and goals. This is a critical role that requires someone with enthusiasm and the ability to get things done._
- Are you proactive and always one step ahead of your manager? Are you confident in your abilities and able to show up as a proxy in their place without batting an eye? Do you thrive off being the right hand of a leader? If so, we’d like to talk to you_

Main Responsibilities & Tasks for this Position
- Manage sensitive matters with a high level of confidentiality and discretion - especially matters involving personnel and financial operations.
- Manage the CEO’s calendar, inbox, travel, and contacts. Coordinate meetings; act as a liaison on behalf of the CEO in person and in writing. Prepare expense reports and reconciliations monthly with Accounting on the CEO’s behalf.
- Opportunity to assist with data analytics, KPI tracking, and other critical business components. Support CEO with research and collecting various data resources utilizing Excel to review data, prepare rate sheets, gather metrics and more.
- Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects, and other documents in support of objectives for the organization.
- Manage all CEO's memberships & subscriptions and their renewals / payments.
- Coordinate with outside Boards and Committees that the CEO serves on. Organize/draft/prepare materials needed by the CEO to prepare for these meetings. Assist in preparation of agendas, minutes, and other documents as needed.
- Use discretion, confidentiality, and good judgment to handle C-Level matters.
- Represent the company and the Executive in a positive light through great follow-through skills and sound judgment.

**Requirements**:

- High school diploma (Bachelors in Business or Communications preferred)
- 7+ years of executive C-level support experience; with 3 years supporting a CEO, preferred
- in Microsoft Office (Teams, Outlook, Word, Excel, SharePoint, OneNote and PowerPoint). Ability to create and assemble professional documents.
- Ability to analyze data in excel using pivot tables, formulas, etc.

MWM DesignGroup outcompetes larger companies with an expert and enthusiastic team. Our focus on fun and enjoying our work as well as our industry leading talent further enhance our work environment. We promote and thrive in a culture of helpfulness and mentorship. A career at MWM DesignGroup is a place where your work will make a difference and where we will help you get to that next level of professional accomplishment.

If you enjoy working in a team environment and collaborating with other professionals including architects, engineers, surveyors and permitting expeditors to design high-impact public projects that define our community - then come join us at MWM DesignGroup

Pay: From $75,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Flexible schedule
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Parental leave
- Professional development assistance
- Referral program
- Vision insurance

Ability to Relocate:

- Austin, TX 78753: Relocate before starting work (required)

Work Location: Hybrid remote in Austin, TX 78753

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