Executive Assistant

4 weeks ago


Austin, United States Private Equity Real Estate Firm Full time

The ideal candidate will provide top-level assistance for high level executives and is based in Austin. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. 

 

Responsibilities

  • Calendar management for executives
  • Aid executive in preparing for meetings
  • Responding to emails and document requests on behalf of executives
  • Draft slides, meeting notes and documents for executives
  • Provide assistance to executive(s) by handling various administrative and secretarial duties, to ensure efficient office operation.
  • Maintain strict confidentiality in all matters.
  • Review and proofread written material to ensure accuracy, neatness, proper spelling, punctuation, and grammar.
  • Maintain confidential and specialized files and records.
  • May take notes of conference calls
  • Arrange and monitor meetings, Executives’ calendar, catering, and travel requests.
  • Prepare proper forms and follow through with proper expense account preparation.
  • Assist in planning meetings and developing agendas.
  • Use discretion in answering and screening mail, email, and telephone calls.
  • Bring attention to matters of major importance for prioritizing. 
  • Research, compile and summarize information to prepare correspondence and assist in compiling documents for transactions 
  • Order office supplies and manage office related projects 
  • Performs other administrative duties as assigned (no more than 5% of duties).


Qualifications

  • Bachelor's degree


Knowledge, Skills and Abilities 

  • Proficient in Microsoft Suite including Word, Excel, Power Point.
  • Ability to type accurately using standard business vocabulary and grammar.
  • Excellent organization and time management skills.
  • Excellent interpersonal, verbal and written communication skills and excellent writing and editing skills.
  • Must demonstrate sound judgment, a high degree of personal integrity and the ability to handle confidential tasks and information.
  • Ability to work effectively with all levels of employees and external contacts.

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