Executive Assistant to the CEO

Found in: beBee Internal US - 2 weeks ago

Austin, Minnesota, United States beBee Full time $36,000 - $120,000 per year

Job Description:

We are in search of a highly efficient and motivated Executive Assistant to provide comprehensive support to the CEO of beBee, a leading social networking platform. This pivotal role demands a combination of focus, flexibility, and impeccable organizational skills. The successful candidate will be adept at managing a broad array of administrative duties and personal tasks, ensuring the CEO's workflow is seamless and efficient. If you excel in a dynamic environment and are adept at anticipating needs and managing complex schedules, we invite you to apply.

Key Responsibilities:

  • Coordinate and maintain the CEO's calendar, including the scheduling of appointments, meetings, and travel itineraries with attention to detail and efficiency.
  • Handle all forms of communication with discretion, including emails, phone calls, and physical mail, ensuring the CEO is promptly and accurately informed.
  • Undertake personal errands for the CEO, ranging from lifestyle management to coordinating personal events and appointments.
  • Prepare documents, briefing papers, reports, and presentations for business meetings and conferences.
  • Assist in the planning and execution of corporate events, including logistics, guest lists, and venue coordination.
  • Oversee financial tasks related to the CEO's personal and professional engagements, including monitoring expenditures and facilitating transactions.
  • Maintain utmost confidentiality regarding the professional and personal affairs of the CEO.
  • Adapt quickly to changes in priorities, demonstrating flexibility and the ability to pivot as required.

Requirements:

  • Proven track record as an Executive Assistant, preferably within a fast-paced corporate environment.
  • Exceptional organizational skills and the ability to manage multiple tasks simultaneously without compromise on quality.
  • Outstanding communication skills, both written and verbal.
  • High proficiency in Microsoft Office Suite, alongside other modern office technologies and software.
  • Demonstrated ability to handle confidential information with the highest level of discretion.
  • A proactive approach to problem-solving with strong decision-making capability.
  • Must have a valid driver’s license and personal vehicle for running errands.
  • Availability to work outside of conventional office hours when necessary.

This role offers the chance to be at the heart of beBee's operations, directly contributing to the efficiency and success of our CEO. If you are a detail-oriented professional with a high degree of initiative and a passion for excellence, we look forward to your application. Please submit your resume and a cover letter detailing your suitability for this unique position.

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