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Accounting and Administrative Specialist

3 months ago

Schenectady, United States Transfinder Full time

**Position**:Accounting/Administrative Specialist**

**Location: Onsite at 440 State Street, Schenectady, NY 12305**

**What we do**

**Transfinder** is a **leading provider of transportation management and communication solutions**, delivering **faster, safer and smarter technology for school districts** and municipal governments. With a focus on **client satisfaction**, the company combines **its cutting-edge solutions** with **award-winning** customer service, fostering long-term relationships based on respect, confidence, integrity and trust. Widely used by over 2,000 School Districts nationwide and in Canada, Transfinder is dedicated to ensuring their clients have the best possible transportation experience.

**What you’ll love about Transfinder.**
- **Cutting-Edge Technology**: Award winning technology built upon Esri's industry-leading mapping and GIS technology.
- **Collaborative Environment**: Join a team-focused workplace with an open-door management style and an entrepreneurial spirit.
- **Client-Centric Culture**: Experience a strong culture that encourages employees to anticipate and meet client needs, fosters ownership of support and service issues, and builds long-term relationships based on respect, confidence, integrity, and trust.
- **Award-Winning**: We've earned multiple "Best Places to Work" awards for our exceptional workplace.

**What will you do?**

As a member of the Transfinder Administrative Department, the Accounting/Administrative Specialist will be responsible for numerous administrative and accounting responsibilities. The position requires effective organizational and time-management skills, and a high degree of accuracy, attention to detail, and confidentiality.

**Responsibilities**
- Answer and direct telephone calls, and appropriately relay important information promptly, clearly, maintaining confidently as needed.
- Provide consistent, professional, courteous, and high-quality customer service.
- Assist with the processing of sales orders and sales tracking. Ensure correct documents are received for invoicing and hardware ordering.
- Prepares, posts, verifies, and records customer payments and transactions related to accounts receivable in QuickBooks, Microsoft dynamics CRM, and appropriate spreadsheets.
- Perform administrative duties including timely preparation of expense reports, paying invoices, and scanning and filing documents.
- Maintain inventory of the company’s supplies, reordering as needed.
- Obtain and store relevant client information and sales records such as contracts, proposals, and tax-exempt certificates.
- Make and confirm travel arrangements for staff.
- Plan, coordinate, organize and help at various company meetings, events, and celebrations.
- Receive and sort daily mail, filing appropriate documents accordingly. Assist with mailings to employees and clients.
- Perform account and hardware reconciliations in a timely and accurate manner.
- Audit sales orders and contracts and communicate errors or need for adjustments to sales team members.

**Must have experience.**
- Bachelor's Degree
- 2+ years of experience in a related field, such as accounting or banking
- Experience with accounts receivable, accounts payable or other accounting type tasks

**Skills**
- Outstanding interpersonal skills, with a commitment to exceptional customer service
- Strong attention to detail
- Highly organized and self-motivated
- Excellent verbal and written communication skills
- Accounting background and strong math skills
- Display a positive and proactive attitude, strong organizational skills, the ability to** **prioritize and multitask
- Able to work and contribute in a team environment
- Experience with Microsoft Office Suite, including Microsoft Excel

**Salary $55,000 to $65,000**

Salary is established based on various factors, including, but not limited to, prior employment history/job related knowledge, education and training, skills, and geographic location.

These factors are taken into consideration during the employment offer process.