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Office Administrator

4 months ago

Libertyville, United States STERIS Full time

At STERIS, we help our Customers create a healthier and safer world by providing innovative healthcare and life science product and service solutions around the globe.

**About Us**:
At STERIS Applied Sterilization Technologies (AST), We are One Team with One Goal. Through a network of nearly 60 facilities globally, STERIS AST has been committed to patient safety by providing contract sterilization services to the medical device, pharmaceutical, consumer, and industrial communities for over 50 years. Our sterilization services ensure the safety of those who use these products, including our families, our friends, and ourselves.

The hourly pay rate starting at $28. Annual merit. This position works a 1st shift.

**What you will do with us**:

- Assists Administrative Supervisor, Plant Manager and/or Sales Representative by maintaining sales files, contracts, price sheets, mailings, market research; provides Customers with general information, facility brochures; prepares invoices for services; coordinates travel arrangements for visitors, Customers, and facility staff. Creates Customer correspondence; refers Customer difficulties to appropriate location Managers or Sales Representatives.
- Communicates in an effective manner by utilizing accepted business practices in a courteous and professional manner providing timely and accurate responses and service-oriented offers of assistance, to Customers and employees.
- Administers and controls Customer invoicing through maintenance of price book, performing data entry; and creating batch and monthly payment records.
- Contributes to financial control by collecting (DSO) and maintaining the account receivables to include Customer master list, aging report and invoice list; creating purchase orders and contracts; monitoring office/sales supplies and ordering new supplies within budgetary constraints; maintaining accounts payable records, issuing check requests; and providing various accounting reports to facility management.
- Conducts purchasing functions by receiving purchasing requisitions, issuing purchasing orders; maintains vendor files, quotes catalogs and logs books; controls office supply inventory.
- Contributes to employee record keeping and morale by assuring the accurate and timely completion of payroll change notices; maintains an inventory of benefits and other personnel related forms (as applicable).
- Maintains facility office equipment by reporting malfunctions to vendors if applicable; ordering repair service, referring major equipment replacement decisions to immediate supervision.
- Assists in maintaining facility levels of office support by performing other office functions, including payroll and HR functions (as applicable). Serves as back-up to other office personnel as directed by supervision; oversees the work and performance levels of other office personnel (as applicable). May assist with or complete other general tasks / responsibilities as assigned.

**Education Degree**:

- Associate's Degree

**Required Experience**:
**You'll be a great fit if you can**:

- Ability to effectively read, write and verbally communicate, occasionally making oral presentations to groups of people.
- Be dependable and reliable
- Be a collaborative team player
- Be attentive to detail

**Reasons you'll love working here**:
This is an opportunity to join a company that will invest in you for the long-term. STERIS wouldn’t be where it is today without our incredible people, who take true pride in their work. That’s why we share in our success together by rewarding employees for their hard work. We do this by providing competitive base salary plus bonus (as applicable), comprehensive benefits package that includes medical, dental, vision, paid PTO and holidays, 401K with company match.

Pay range for this opportunity is $24.40 - $34.20. This position is eligible for [BONUS PARTICIPATION] OR a [INSERT COMMISSION RATE RANGE, IF APPLICABLE] commission.

Minimum pay rates offered will comply with county/city minimums, if higher than range listed. Pay rates are based on a number of factors, including but not limited to local labor market costs, years of relevant experience, education, professional certifications, foreign language fluency, etc.

Employees (and their families) may enroll in our company-sponsored medical, dental, vision, flexible spending, health savings account, voluntary benefits, supplemental life/AD&D plans and the company’s 401k plan. Employees are covered by an employee assistance program (also available to household members) and long-term disability. Full-Time Employees are also eligible for short-term disability. Full-time Employees will also receive Paid Time Off (PTO) based on years of service and paid Holidays. Part-time employees working 20 or more hours receive a pro-ration of the full-time PTO allocation and paid Holidays based on their standard hourly work week. Full-Time employees are eligible for four weeks of paid parental lea