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Proposal Coordinator/technical Writer

1 month ago

Bethesda, United States Herdt Consulting Inc Full time

**Purpose**

The Proposal Coordinator/Technical Writer reports to the Senior Vice President (SVP). Duties include, but are not limited to:

- Support/supervise technical writing and editing for Capture/Business Development (BD), proposal, and other corporate requirements. Tasks include:

- Work with Herdt project leads to understand service and solution offerings. Translate complex information into simple, polished, engaging materials that meet the needs of target audience.
- Research, outline, write, and edit content, working closely with various departments to understand project requirements. Develop comprehensive documentation that meets Herdt, partner, or customer standards. Write user-friendly content that turns insights into language for user success.
- Gather information from SMEs and develop, organize, and write procedure manuals, technical specifications, and process documentation.
- Work with development and support leads to identify and maintain documentation repositories of reference materials, including research, usability tests, and design specifications.
- Evaluate current content and develop iterative methods for improvement.
- Determine information architecture templates that adhere to organizational and legal standards for data compilation, secure access, and centralized storage.
- Develop content in alternative media forms for maximum usability, using consistent voice across all documentation.
- Support Herdt prime and partner Requests for Information (RFIs)/Sources Sought/proposal development efforts. Tasks include:

- Complete Herdt response for internal and teaming partner pre-proposal and proposal data calls.
- Support partner proposal development.
- Maintain SharePoint repository for all active and completed Capture/BD and proposal efforts.
- Support Herdt (Shipley-based) Capture/BD processes. Tasks include:

- Develop written materials to support Herdt and bidding partner Capture actions.
- Develop presentations, fact sheets, and other materials to communicate Herdt?s core capabilities to existing and potential clients and partners.
- Maintain the Capture/BD pipeline. Tasks include:

- Maintain Herdt?s Growth SharePoint site and opportunity dashboard.
- Draft Capture/BD Decision Gate Review packages for presentation to Herdt leadership.
- Develop and manage relevant materials for Capture/BD and pre-proposal activities to position Herdt for upcoming solicitations.

**Experience/Education Requirements**:

- Two or more years of experience as an effective technical writer
- Experience in writing documentation and procedure manuals for various audiences
- Possess superb written communication and exceptional time management skills, a keen eye for detail, and be adaptable to a wide range of challenges.
- Experience in working with engineers to improve user experience (e.g., design, UI), refine content, and create visuals and diagrams for technical support content
- Ability to prioritize and handle multiple projects simultaneously and to work collaboratively across all levels of the company.

**Desired Qualifications**:

- Bachelor?s degree (or equivalent) in journalism, communications, or relevant technical field.
- Firm understanding of one or more of the following: software development (systems development lifecycle [SDLC], data analytics/business intelligence, systems testing and integration, solution architecture, data migration, cybersecurity) and/or business solution field (e.g., finance, audit readiness, logistics, supply chain management, business process and business process improvement, organizational change management, training, or strategic planning).
- Experience with desktop publishing tools, such as MS Publisher or Adobe InDesign is highly desired.
- Society for Technical Communication and/or APMP Foundation (CF APMP) or higher certification is highly desired.
- Secret or higher clearance (at a minimum, must be clearable to Secret or above level).

**Position Requirements**:

- US Citizenship is required. All applicants must pass a background check where their citizenship status will be confirmed.

**What We Can Offer You**:

- The chance to be part of a company that has a reputation for excellence in task execution
- Full-time associates receive 3 weeks of paid vacation each year
- 11 federal holidays
- We offer competitive benefits
- Medical (Blue Cross Blue Shield)
- Secondary Insurance
- Dental
- Vision
- Voluntary Life and AD&D Insurance
- 401K program with Fidelity that offers a company match
- Flexible Spending Account (FSA)
- Short Term and Long Term Disability at no cost to the associate

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