Clerical Assistant

3 weeks ago

Gaithersburg, United States Web Traits, Inc. Full time

We are looking for a detail-oriented individual to join our team as a Clerical Assistant to perform a variety of administrative tasks around our office. In this position, you will assist with maintaining calendars and filing, scan important documents, monitor expenditures, and perform data entry and other office tasks. Our ideal applicant has excellent organizational and administrative skills, strong communication skills and telephone etiquette, and familiarity with both office and vendor management software, such as Microsoft Office (Outlook, Excel, Word, Teams).


Responsibilities:

  • Follow office workflow procedures to ensure maximum efficiency
  • Maintain files and records with effective filing systems
  • Organize a filing system for important and confidential company documents
  • Support other teams with various administrative tasks (redirecting calls, disseminating correspondence, scheduling meetings, etc.)
  • Monitor office expenditures and handle all office contracts (rent, services, etc.)
  • Perform basic bookkeeping activities and update the accounting system
  • Assist in vendor relationship management
  • Help maintain and prepare regular reports on expenses and office budgets
  • Answer queries by employees and clients
  • Distribute and store correspondence (e.g., letters, emails and packages)
  • Prepare reports and presentations with statistical data, as assigned
  • Schedule in-house and external events


Requirements and skills:

  • Associate’s degree plus 1+ year(s) of clerical experience with a government contractor or accounting firm ~OR~ high school diploma / GED with 3+ years of such experience (bachelors in office administration or relevant field is a plus)
  • Knowledge of basic bookkeeping principles and office management systems and procedures
  • Outstanding knowledge of MS Office, scheduling software and accounting software (e.g., QuickBooks)
  • Working knowledge of office equipment (e.g., optical scanner)
  • Excellent communication and interpersonal skills
  • Experience in customer service a plus
  • Ability to prioritize tasks and multi-task
  • Reliability, patience and professionalism
  • Strong organization skills with a problem-solving attitude
  • Excellent written and verbal communication skills
  • Attention to detail


Location:

100% onsite at 843-G Quince Orchard Boulevard, Gaithersburg, MD


Position Details:

  • Full-time, temp-to-perm position (6 months’ probation period)
  • $18/hour
  • Medical, dental, vision, 401K and paid leave benefits once permanent
  • Monday through Friday, 8:00 am – 5:00 pm

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